Position Title: Accounting Administrative Assistant
Reports To: Accounting Manager
Position Location: Bristow, VA / Hybrid
FLSA Status: NON-EXEMPT
Can you make the AGC Difference? AGC Heat Transfer, Inc. is looking for a dynamic manufacturing Accounting Administrative professional who understands the importance of organizing data to support its most important resource – its people!
Brief Company Description
AGC Heat Transfer, Inc., a wholly owned subsidiary of Alfa Laval, AB, is the leading OEM of sanitary plate heat exchangers in North America, manufacturing plate heat exchangers specifically designed for sanitary applications. AGC offers complete heat exchangers, services as well as upgrades to plate packs, gaskets and spares that fit multiple brands. In addition, AGC offers Field Leak Testing and inspections of plate heat exchangers that meet the 3-A sanitary standard.
AGC Heat Transfer consists of three manufacturing/service facilities (Bristow, VA, Fairview, OR & Pleasant Prairie, WI) with about 110 employees (70 OR / 20 VA / 20 other locations). Currently, most of the sales are in the US & Canada. AGC Heat Transfer has a strong engineering culture with a heavy emphasis on customer service and technical/consultative sales.
Job Description
The Accounting Administrative Assistant will support the AGC Finance Department with accounting, clerical, procurement and inventory tasks. This role requires solid organizational, communication, problem-solving and strong detail skill. Proficiency with Microsoft Office 365, basic accounting skills, and general office functions including filing, printing, reporting and utilizing email is required.
Position Responsibilities
Accounting/ Clerical tasks:
- Answer phones and assist vendors and customers.
- Daily mail processing.
- Fax maker upkeep / maintenance.
- Make Folders for Shipped Orders.
- Process shipping/inspection paperwork from Virginia office.
- Customer OE invoice processing
- Send Credit Card Receipts via email.
- Create Dummy OE Invoices for frame sales orders.
- Identifying, retrieving, and listing Virginia consumable purchase invoices, requiring payment of Sales Tax.
- Down Payments Invoicing Back-up.
- Accounts Payable and Accounts Receivable Invoice discrepancy resolution:
- Order Office Supplies as needed/requested by Virginia office personnel.
- Assign Account Strings for non-PO invoices.
- Purchasing Card reconciliation.
- Sales Commissions preparation.
- Rockstar order awards
- Other tasks assigned by Accounting Manager and Controller.
Procurement, Inventory & Other:
- Invoice reconciliation using Purchase Workspace.
- Ordering and entering POs for consumables for Virginia office.
- AGC Service Center inventory cycle counting.
- Perform Virginia office annual inventory counts.
- Process inventory change forms including necessary approvals for AGC Service Centers.
- Assist with resolving AGC Service Centers negatives.
- Assist with document saving/filing into the related documents in EM10 system.
- Calculate and note currency conversion on foreign invoices, updating PO, and receiving the lines when goods received.
Key Competencies
- High Integrity with a commitment to honesty, trust and transparency.
- Displays Care embracing the highest standards to ensure resource efficiency for the well-being of team members and responsibility to the environment.
- Innovative and curious promoting diversity of thought while understanding the needs of the customer leveraging cutting-edge technology utilizing state-of-the-art processes.
- Committed to Excellence through perseverance, GRIT and a focus on continuous improvement consistently delivering quality equipment, parts and service of unmatched value.
- Execution while focusing on quality, safety and Teamwork delivering results motivated by a diverse and inclusive culture based on accountability, customer/employee satisfaction, creative solutions, and constant communication.
- Goal oriented driving to positive results
Skills & Qualifications
- Education: Post-secondary education—resulting in a diploma/certificate/associate degree—in accounting, secretarial/administrative assistant, or comparable vocational-technical program.
- Experience: Minimum two years of experience, as an accounting assistant or accounting clerk.
- Basic accounting skills.
- Familiarity with office functions: Managing basic office administrative tasks including filing, printing, reporting, and emailing.
High degree of accuracy and strong error-reducing habits.
- Must be able to communicate well both verbally and in writing and work well with teams and independently.
Physical/Sensory Requirements:
- Must be able to lift 20 pounds at a time.
- Bend, stoop and stretch as needed.
- Prolonged periods of sitting, standing and or ambulating (Employee has some control over the length of time).
- Prolonged use of computers, telephone, and other standard office equipment which includes reading, writing, listening, or speaking.
Job Type
- Full-time, Non-Exempt (Hourly)
- Hybrid – On site three days per week
Wage
$22.00 - $26.00 per hour
Benefits
- Health Insurance with Health Savings Account (if eligible)
- Dental/Vision Insurance
- Life/Disability Insurance
- 401(k) with employer match
- Paid Vacation/Sick Time
- Paid Holidays
- Employee Assistance Program
- Wellness Program
EQUAL OPPORTUNITY EMPLOYER
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Experience:
- Accounting: 2 years (Required)
Ability to Commute:
- Bristow, VA 20136 (Required)
Ability to Relocate:
- Bristow, VA 20136: Relocate before starting work (Required)
Work Location: Hybrid remote in Bristow, VA 20136