Job Title: Commercial Lease Administrator
Company: Frontline Real Estate Partners, LLC
Location: Highland Park, Illinois
Overview: We are seeking an experienced Commercial Lease Administrator to join our team at Frontline Real Estate Partners, a boutique commercial real estate firm specializing in the leasing, management, and sale of all commercial asset types including retail, office, industrial, and multifamily. The ideal candidate will have a proven track record in lease administration with strong technical skills, thorough understanding of commercial lease agreements, and strong attention to detail.
Responsibilities:
- Setup new properties and leases into Yardi property accounting software.
- Conduct lease abstracting for new leases and lease renewals, ensuring accuracy and completeness of lease terms and financial obligations.
- Manage a portfolio of commercial leases, ensuring compliance with lease terms and conditions.
- Manage monthly rental billings and generate tenant statements, reconciling payments and resolving discrepancies.
- Serve as a primary point of contact for tenants regarding lease-related inquiries, issues, and disputes.
- Prepare and send tenant notices, demands, and other lease-related correspondence.
- Perform CAM (Common Area Maintenance) and Tax reconciliations, ensuring accuracy and timely resolution of discrepancies.
- Monitor tenant compliance with lease obligations, including insurance requirements, maintenance responsibilities, and other lease-related conditions.
- Undertake additional projects as assigned, contributing to the efficiency and effectiveness of lease administration processes.
Requirements: Education and Experience:
- Bachelor’s degree in Business Administration, Real Estate, Finance, Accounting, or a related field.
- Minimum of 3-5 years of experience in commercial lease administration or property management.
Technical Skills:
- Proficiency in lease administration software (e.g., Yardi, MRI, or similar platforms).
- Strong knowledge of commercial lease terms and conditions, including rent calculations, CAM reconciliations, and lease abstracts.
- Advanced skills in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Analytical Skills:
- Excellent attention to detail and accuracy in managing lease data.
- Ability to interpret and analyze complex lease agreements.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
Communication and Interpersonal Skills:
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to negotiate and resolve conflicts related to lease terms.
- Ability to work effectively with tenants, landlords, legal counsel, and internal departments.
Organizational Skills:
- Exceptional organizational and time management skills.
- Strong follow-up skills to ensure compliance with lease terms and deadlines.
Professional Attributes:
- High level of integrity and professionalism in handling confidential information.
- Strong work ethic and the ability to work independently and as part of a team.
- Proactive approach with a sense of responsibility and accountability.
Additional Qualifications:
- Certification in lease administration or property management (e.g., Certified Property Manager (CPM), Real Property Administrator (RPA), or similar) is a plus.
- Experience with financial reporting and budget preparation related to commercial leases.
Benefits:
- Competitive salary commensurate with experience.
- Comprehensive benefits package including health insurance, retirement plans, and paid time off.
- Opportunities for career growth and professional development in a reputable commercial real estate firm.
Job Type: Full-time
Pay: $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Experience level:
Schedule:
Experience:
- Lease Administration: 3 years (Preferred)
Ability to Commute:
- Highland Park, IL 60035 (Required)
Ability to Relocate:
- Highland Park, IL 60035: Relocate before starting work (Required)
Work Location: Hybrid remote in Highland Park, IL 60035