Position: Office Coordinator
Reports to: Executive Administrator
Location: Green Bay, WI
Pay: $17-$20
Job Summary: Reporting to the Executive Administrator, the Office Coordinator is responsible for ensuring smooth and effective office operations by performing a variety of administrative, clerical, and bookkeeping duties. This role is in direct contact with both our internal and external customers so representing the company in a professional manner is of extreme importance.
Organizational Summary: McDonald Companies is headquartered in Green Bay, WI. We provide commercial real estate development, property management, leasing, and supply chain services to a wide range of customers within 5 states and operations out of Arkansas, Oklahoma, and Wisconsin.
Responsibilities:
Manage reception area by greeting guests with a warm smile and service driven support.
Assist office with administrative duties such as, but not limited to, scheduling, legal contract review, bookkeeping, ordering supplies, and performing upkeep of common areas with a high level of confidentiality.
Monitor a multi-line phone system and connect callers with the correct department company-wide.
Track conference room schedules and ensure proper set up and needs are met.
Review daily emails and process accordingly.
Review and coordinate legal contract requirements as necessary.
Support new hire onboardings and coordinate welcome clothing packages.
Track safety gear inventory and build a relationship with supply vendors.
Manage inventory of kitchen, office, and apparel stock.
Willingness to assist a variety of departments throughout the company as needed.
Ability to troubleshoot clerical and coordination discrepancies.
Assist in planning and coordinating company events such as birthdays, diaper drivers, retirement parties, picnics etc.
Support the needs and assigned tasks as required.
Qualifications and Skills:
High school diploma required, Associate’s degree in Business Administration or Paralegal Studies preferred.
1+ year of related professional experience.
Certified public notary preferred.
Paralegal or Legal Assistant experience is a plus.
Ability to stay self-motivated and self-sufficient in a high paced and at times stressful environment.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Physical Requirements: