JOB SUMMARY
We are seeking a highly organized and detail-oriented individual to fill the role of Deputy Clerk. This is a part-time flex position of 20-30 per week. The ideal candidate will possess Quickbooks online experience, payroll experience, strong customer service skills, with the ability to maintain confidentiality and handle sensitive information. The Deputy Clerk will be responsible for a variety of duties including:
DUTIES
- Open/close office:
- Office reception including phones, counter and assisting residents with requests
- Bill Payments using Quickbooks online twice monthly: obtaining check signatures/initials, stuff envelopes, mail checks
- Balancing all bank accounts using Quickbooks online
- Payroll processing including onboarding and employee changes and corrections
- Handle HR Issues: workers comp, unemployment/employee insurance
- Real Estate Tax Payments::
Draft Tax newsletter draft
Receive & process payments
Mail receipts when necessary
Balance daily
- Notice/Agendas for All Committees (except Board): Post notices, file hard copies of committee minutes & upload to website
- Transfer site Pass sales
- Fuel allocation log
- Election work:
Print labels, prepare envelopes and mail absentee ballots
Enter absentee applications and voter registrations to WisVote
Update election/voter info in WisVote
- Handle Title company requests
- Process cemetery sales and log on spreadsheet
- Vendor set up and maintaining W-9’s
- Process License Applications Including: Short-Term Rentals, Liquor Licenses, Tobacco Licenses, Operator Licenses, Dog Licenses
- Process Fireworks Permits
- Manage Website
- Filing including keeping the file room up-to-date/destroy files per retention schedule
- Handle misc. resident and employee requests per the clerk
EXPERIENCE
- Quickbooks Online experience required
- Payroll experience required
- Proficient in Outlook/Word/ Average to Above Average Excel proficiency
- Proven experience with customer service, including the ability to handle difficult or sensitive situations.
- Strong clerical and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Experience with data entry and filing systems, including the ability to learn new systems quickly.
- Experience with cash handling and financial transactions.
SKILLS
- Ability to learn quickly
- Drive and ambition to learn new tasks as needed
- Excellent customer service skills.
- Strong clerical and administrative skills.
- Experience with filing and data entry.
- Ability to handle cash and other financial transactions.
- Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to maintain confidentiality and handle sensitive information.
Job Type: Part-time
Pay: From $18.00 per hour
Expected hours: 20 – 30 per week
Shift availability:
Ability to Commute:
- Barnes, WI 54873 (Required)
Ability to Relocate:
- Barnes, WI 54873: Relocate before starting work (Preferred)
Work Location: In person