The Mexican Studies Institute is looking for an Administrative Coordinator (AC) for the Feria Internacional del Libro de la Ciudad de Nueva York. Reporting to the Director and the Assistant Director for Academic & Student Services, the AC will be in charge of coordinating all administrative processes for the fair, ensuring smooth operations and effective management. The Administrative Coordinator will handle communications between different programs, departments, collaborators, and vendors or service providers associated with the unit.
Responsibilities include, but not limited to tracking income and expenses, maintaining budgets, performing purchasing, accounting, and payroll activities, and preparing regular financial reports for stakeholders.
The AC will prepare comprehensive statistical reports, charts, and graphs. This person is responsible for the day-to-day running of the office, including preparing and coordinating the distribution of informational and promotional materials. Additionally, the AC will archive documents per CUNY procedures and keep records of all events coordinated and co-sponsored by the institute, including those related to the fair’s initiatives and grants.