Job Description: Office Manager - Commercial Concrete and Masonry Company
Position Overview:
We are seeking a skilled and detail-oriented Office Manager to join our team at a prominent Commercial Concrete and Masonry Company. As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office. Your responsibilities will encompass a wide range of financial and administrative tasks, including managing accounts receivable and payable, overseeing payroll processes, preparing taxes, facilitating new employee onboarding, and providing support to the project manager. The ideal candidate should possess a strong background in accounting, administration, and team collaboration.
Key Responsibilities
1. Accounts Receivable and Accounts Payable:
- Manage the complete cycle of accounts receivable and accounts payable.
- Process invoices, billings, and payments accurately and in a timely manner.
- Monitor outstanding accounts, follow up on overdue payments, and maintain appropriate records.
- Collaborate with clients, vendors, and internal teams to resolve any billing or payment discrepancies.
2. Payroll and Tax Preparation:
- Administer payroll operations, ensuring accurate calculation of employee wages, benefits, and deductions.
- Prepare and distribute paychecks while adhering to relevant labor laws and company policies.
- Collaborate with external partners to ensure accurate and timely tax filings.
- Maintain records of employee compensation, tax documents, and related information.
3. New Employee Onboarding:
- Facilitate the onboarding process for new employees, providing necessary documentation, training, and resources.
- Coordinate with HR to ensure all required paperwork is completed, including tax forms and benefits enrollment.
- Assist in creating a welcoming and informative orientation experience for new hires.
4. Administrative Support:
- Assist the project manager in organizing and maintaining project-related documentation & invoicing
- Support general administrative tasks such as managing phone calls, emails, and office supplies.
- Collaborate with cross-functional teams to ensure effective communication and smooth operations.
5. Financial Recordkeeping:
- Maintain accurate and organized financial records, including receipts, invoices, and transaction records.
- Reconcile financial discrepancies and resolve issues promptly.
- Generate financial reports for management review and decision-making.
Qualifications and Skills:
- Bachelor's Degree in Accounting, Finance, Business Administration, or a related field (preferred).
- Proven experience in office management, accounting, or a related role within the construction industry.
- Strong proficiency in accounting software and MS Office Suite (Excel, Word, Outlook).
- Familiarity with payroll processing and tax regulations.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal abilities.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving aptitude and adaptability to evolving priories.
- Prior experience with construction or contracting companies is a plus.
Benefits:
- Competitive salary commensurate with experience.
- Comprehensive benefits package, including 401k match, cell phone, health, dental, PTO
- Opportunities for professional growth and development within a dynamic industry.
Join our dedicated team and contribute to the success of our Commercial Concrete and Masonry Company. If you are a motivated individual with a passion for accurate financial management and efficient administration, we encourage you to apply.
*Note: This job description is intended to outline the primary responsibilities and qualifications of this position. It is not intended to be comprehensive or limit the scope of the job in any way.*
Job Type: Full-time
Pay: $800.00 - $1,100.00 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Relocate:
- Bladensburg, MD 20710: Relocate before starting work (Required)
Work Location: In person