We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker’s meetings and trips, and systematizing information in the client databases. In addition, you’ll need to file paperwork, purchase office equipment and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Start your application today!
Compensation:
$60,000 - $70,000 yearly
Responsibilities:-
Oversee the broker’s schedules, team meetings, and travel arrangements
- Serve as a liaison between the managing broker and clientele
- Answer phone calls, emails, and other requests and notify broker of necessary details
- Support the real estate office as needed with other assistant duties, such as picking up orders
- Utilize database to safely keep track of customer records
- Coordinate the onboarding of new listings, ensuring all necessary paperwork is completed and processed with meticulous attention to detail
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Maintain and update listing information in THG’s database and any associated MLS systems to ensure accuracy and compliance
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Coordinate with marketing and staging professionals to prepare properties for listing, including scheduling photography, staging, and open houses
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Provide administrative support to agents for the listing process, ensuring that all listings are presented professionally and attractively to potential buyers
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Facilitate the transaction process from accepted offer to close, ensuring all necessary documentation is completed and compliance standards are met
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Coordinate inspections, appraisals, and repairs, acting as the liaison between all parties involved to ensure timely completion
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Maintain open lines of communication with clients, agents, lenders, and other stakeholders to provide updates and resolve any issues promptly
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Manage and track contingency deadlines to ensure all transactions progress smoothly and efficiently
Qualifications:-
2-3 years experience as an executive assistant or administrative assistant
- Real estate experience preferred but not required
- Used to handling private information and meeting hard deadlines
- Strong interpersonal skills and time management skills
- High school diploma required
- 3-5 years of experience as a Transaction Coordinator or similar role in the real estate industry
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Demonstrated ability to plan and implement effective operations
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Leadership ability
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Strong written & verbal communication skills
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Willing to acquire RE License
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Exceptional organizational & project management abilities
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Strong consultation & customer service skills
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Tech savvy; up-to-date and able to navigate new systems quickly
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Able to multitask and prioritize daily workload - can work on multiple projects at once
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Exceptional critical thinking skills
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Independent working with an ability to work at a fast pace
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Detail-oriented and enjoys completing a large volume of tasks
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Comfortable handling strong personalities
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Must be thorough and Love to-do lists
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This person must have a Can and Will Do attitude. This person will be willing to help out wherever needed to help the team succeed
About Company
This role is critical to ensuring that THG Real Estate maintains its reputation for excellence in real estate services, supporting our agents in delivering successful outcomes for our clients. The Listing and Transaction Lead will play a pivotal role in our continued success and growth.
Elliot employs highly effective marketing strategies accompanied by his wealth of experience to benefit both sellers and buyers alike. He and his team operate a “people first” business, understand your high expectations, and, with class, integrity, and professional excellence will stop at nothing to help you achieve your goals. THG Real Estate's reviews confirm their success- they strive to redefine the real estate experience with a service that is second to none!