Job Overview
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The ideal candidate will provide administrative support to the office and ensure that all daily operations run smoothly. This is a fantastic opportunity for someone who is passionate about being the first point of contact for clients. If you have excellent communication skills, a keen eye for detail, and experience with office management, we would love to hear from you.
Duties
- - Provide exceptional front desk service, answering phone calls, and responding to inquiries in a friendly and professional manner.
- - Manage and maintain office supplies, ensuring that the office is always well-stocked and organized.
- - Process payroll, including calculating and recording employee wages and benefits.
- - Handle scheduling and calendar management, ensuring that all meetings and appointments are scheduled and coordinated.
- - Assist with clerical tasks, such as filing, copying, and scanning documents.
- - Utilize QuickBooks to manage the company's finances, including budgeting and expense tracking.
- - Supervise and support other administrative staff as needed.
- - Perform other administrative tasks as required.
Key Responsibilities:
- Prepare work orders for maintenance crews.
- Verify service appointments with clients.
- Receive and process checks.
- Coordinate with office staff on reports and deadlines.
- Call past-due accounts for payment.
- Screen job applicants.
- Confirm service dates with clients and coordinate property access.
- Schedule maintenance work with clients.
- Perform bookkeeping tasks using QuickBooks.
Requirements:
- Proven experience as an Office Manager, Administrative Assistant, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and handle multiple tasks simultaneously.
- General office skills and a self-starter attitude.
- At least 3 years of industry experience; college education is preferred.
Working Hours:
- Monday to Friday, 8:00 AM to 5:00 PM
- No overtime or weekend work required.
Supervisory Responsibilities:
- Initially, this position will not include employee management but will involve coordinating with staff to meet deadlines.
- Potential for future management responsibilities.
Key Qualities:
- Detail-oriented
- Strong communication skills
- Willingness to work with others and contribute to team efforts.
Company Culture:
- Collaborative and supportive environment.
- Emphasis on teamwork and pitching in to complete tasks.
Benefits:
- Competitive salary
- Health insurance
- Paid time off and holidays
- Retirement plan options
- Professional development opportunities
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
- On call
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Wilsonville, OR 97070 (Required)
Ability to Relocate:
- Wilsonville, OR 97070: Relocate before starting work (Required)
Work Location: In person