AP/AR Coordinator
SPAAN Tech, Inc. – Chicago, IL
SPAAN Tech, Inc. is an engineering and construction management firm. We provide and implement innovative, sustainable solutions in transportation, aviation, water, energy efficiency, and technology. SPAAN Tech employs the most experienced and highly accredited professional engineers, architects, and software technicians.
Job Description
We are seeking a detailed-oriented individual to join our Accounting Team as an AP/AR Coordinator. The ideal candidate will work closely with the Accounting Team and interact with all team members throughout the company. The AP/AR Coordinator will be responsible for time sheet processing, purchase orders, accounts payable (A/P), client invoicing, accounts receivable management. This position will report to the Senior Manager of Accounting.
Responsibilities:
- Processes vendor invoices and employee expense reports, including accurate posting to general ledger accounts, in a timely manner.
- Prepares and sends monthly client billings, including all supporting documentation to ensure contract compliance.
- Works with clients and team members regarding invoice issues.
- Contacts and follows up with clients on past due invoices.
- Posts daily cash receipts transactions.
- Schedules and prepares vendor payments, including any ACH debits. Obtains signatures, mails, and distributes checks in a timely manner.
- Oversees 1099 and W-9 maintenance.
- Maintains all accounts receivable/accounts payable reports, spreadsheets, and accounts receivable/accounts payable files.
- Prepares certified payrolls.
- Reconciles petty cash, including reviewing and verifying documentation.
- Protects organization’s value by keeping information confidential.
- Performs general clerical duties, including, but not limited to, filing, photocopying, faxing, typing, and mailing.
- Performs other accounting, financial, or administrative tasks as may be required as an AR/AP Coordinator.
Skills and requirements:
- Bachelor’s Degree in Business Administration, Accounting, or similar field preferred.
- 5+ years of experience in a professional service industry company (A/E firm).
- Must be detailed oriented and highly skilled in dealing with financial and numerical data.
- Ability to balance multiple priorities, work effectively in a team environment as well as independently, and meet deadlines.
- Strong organizational and analytical skills.
- Excellent written and verbal communication skills.
- Experience with Deltek Vision highly preferred.
- Proficient with Microsoft Office, particularly Excel, and basic office equipment.
Company Benefits
- Health, dental, vision, life insurance
- Vacation and sick time
- 401 (k) plan with company match
SPAAN Tech, Inc. is an Equal Opportunity Employer.
Will request references for candidates invited to 2nd interview
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
Application Question(s):
- Do you live in the Chicagoland area?
Education:
Experience:
- Accounting: 3 years (Required)
- Microsoft Excel: 3 years (Required)
- Architecture and Engineering Firm: 2 years (Required)
- Deltek Vision: 2 years (Preferred)
Work Location: In person