This full-time position of Administrative Assistant will provide general administrative duties, project management tasks, and secretarial support. Duties will evolve with business needs. (Monday-Friday 8:30am-5:00pm)
Essential Job Functions:
1. Under limited supervision, performs a variety of administrative tasks and moderately complex assignments.
2. Answer and screen incoming calls, delivers messages in a timely manner and directs accordingly.
3. Dispatch service calls and assist with parts ordering, as needed.
4. Match invoices to packing slips and purchase orders, review for accuracy, file and organize related documents.
5. Office supply inventory, including obtaining optimal pricing, organizing supplies delivered.
6. Filing customer documents.
7. Greet visitors.
8. Open and distribute mail; monitor emails and address accordingly.
9. Management on special projects, which may include creating presentations/spreadsheets, and working with various resources to gather and disseminate important information.
10. Use various PC software packages, including industry specific software, spreadsheets, word processing and graphics to produce high quality reports, tables, graphs, presentations, and other documents.
11. Plans and organizes work to meet requirements.
12. Ensures a high level of accuracy and attention to detail with all work; manage priorities.
13. Researches assignments, processes, and analyzes data.
14. Perform other duties as assigned or requested.
15. Shipping/receiving, as needed.
16. Collection calls including meter reads and outstanding invoices.
Qualifications:
· Minimum 1+ years of experience of solid administrative experience in a professional atmosphere.
· AAS in a related field, preferred.
· Any equivalent combination of acceptable training and experience.
Knowledge/Skills/Abilities:
· Punctuality.
· Proficient in Microsoft Office, Internet, and Outlook applications.
· Excellent written and oral communication skills.
· Excellent calendar management skills.
· Ability to effectively communicate with all levels of management, co-workers and external parties.
· Solid time management, organization, and prioritization skills.
· Ability to meet deadlines and make effective decisions.
· Ability to handle confidential matters with professionalism and discretion.
· Demonstrate ability to multi task, work effectively under pressure, meet deadlines, and be flexible.
· Ability to work non-standard hours as needed in a fast-paced, team-oriented environment.
· Candidate should be detail-oriented and proactive.
· Must have a professional positive attitude and have strong administrative/problem solving skills.
ADA Requirements:
· Must be able to sit at a computer for an extended period of time and perform typing/keying tasks.
· Frequently: use hands to handle, control, or feel objects, tools, or controls. Repetitive motions.
Bend or twist the body when operating equipment. Able to communicate verbally.
· Moderate to occasional: Lifting (1-50 pounds). Walking, sitting, kneeling, and crouching.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Pay may depend on skills and/or qualifications
Work Location: In person