Job Description:
Assists and supports 2-4 Buyers and an AVP, Merchandise Manager on a variety of administrative and clerical functions. Communicates with approximately 50+ vendors between all merchants they support. Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments. Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis.
Major Areas of Responsibility
Purchase Orders
- Prepares and writes domestic and import purchase orders. Enters and reviews electronic POs via the Buyer Worksheet application. Revises purchase orders daily and follows the purchase order change process. Ensures all necessary signatures are obtained for a letter of credit PO..
- Ensures accuracy and integrity of ASN/EDI PO information including identifying ASN/EDI orders and contacting vendors for required information when needed.
- Pulls late lists weekly and follows up on all late POs with vendors. Reviews ship dates and cancels or makes revisions, as necessary. Receives authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed. Follows up with traffic/transportation departments as needed.
Vendor Communication
- Communicates daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc. Plays an integral role in enhancing and maintaining strong working relationships.
- Fields and screens telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries. Initiates calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated.
General Office Duties, Vendor Samples and Special Projects
- Faxes, files and photocopies PO's and other departmental forms. Develops effective organizational techniques to support merchants and operations such as filing and binder systems.
- Organizes reports for Buyers on a weekly basis to include Buyer Control File and On Order Inquiry.
- Coordinates all travel arrangements weekly for 2-5 merchants and completes Merchandise Manager/Buyer itinerary paperwork including scheduling market appointments.
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Shift:
Experience:
- Merchandising: 2 years (Preferred)
- Retail sales: 2 years (Preferred)
- Retail industry: 1 year (Preferred)
Work Location: In person