We are seeking a highly organized and experienced Senior Executive Assistant to support our executive team. The ideal candidate will have a strong background in office management, event planning, and providing high-level administrative support.
Duties:
- Manage the executive team's calendars, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare detailed itineraries
- Act as the primary point of contact for internal and external stakeholders
- Assist with preparing reports, presentations, and correspondence
- Handle sensitive and confidential information with discretion
- Plan and coordinate company events and meetings
- Perform clerical tasks such as data entry, filing, and document preparation
- Utilize software such as DocuSign and Google Suite for document management
Qualifications:
- Proven experience as an Executive Assistant or similar role
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Proficient in proofreading documents for accuracy
- Familiarity with phone etiquette and professionalism
- Ability to multitask and prioritize tasks effectively
- Experience in front desk operations is a plus
- Knowledge of office management procedures
- Previous experience as a personal assistant is desirable
This position offers the opportunity to work closely with senior leadership, contribute to high-level projects, and grow within a dynamic organization. If you have a passion for supporting executives and possess the required qualifications, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Contract
Pay: $35.00 - $45.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 5 years (Preferred)
- Microsoft Powerpoint: 5 years (Preferred)
Ability to Commute:
- Jersey City, NJ (Preferred)
Ability to Relocate:
- Jersey City, NJ: Relocate before starting work (Required)
Work Location: Hybrid remote in Jersey City, NJ