Major investment banks seek experienced EXECUTIVE ASSISTANTS who have worked for Managing or Executive Directors in financial firms for long term onsite contract roles in midtown Manhattan. Here is one role we currently have:
Support multiple officers and associates in a fast-paced environment. Team player will serve as floater/back up assistant to the department and collaborate/coordinate with administrative team as requested.
ROLE:
- Coordinate travel arrangements for senior staff including, but not limited to, ground transportation, flights, hotel accommodations, etc.
- Process timely and detailed expense reports via Concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via Outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies and procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:
- Experience with Concur
- Knowledgeable in Microsoft Office especially Outlook, Word and Excel
- Ability to work in a team environment and handle multiple tasks with little or no supervision
Job Types: Contract, Temporary
Pay: $30.00 - $30.01 per hour
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Executive administrative support: 4 years (Required)
- Financial services: 1 year (Required)
- concur: 2 years (Required)
Ability to Commute:
Work Location: In person