Now in its 50th year, SOMN (Special Olympics Minnesota) is a chapter of the world’s largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability.
Position Summary: The USA Games Administrative Coordinator focuses on assisting and organizing key administrative and operational tasks specific to Team MN for the 2026 USA Games. This includes processing registration and data, coordinating scheduled events for participants and assisting the committee with administrative needs.
Reports to: Vice President of Sports, Health and Schools.
Position Responsibilities:
- Provide a full range of administrative support that includes but is not limited to management of registration, data entry and preparation of reports.
- Work with Team MN Committee on administrative, scheduling and communication tasks.
- Update and input all required registration forms and data into proper database.
- Coordinate and communicate scheduling of meetings, interviews, and attendance at special events for applicants and participants of Team MN.
- Attend all meetings related to job responsibilities and duties.
- Collaborate with supervisor and Team MN Committee clearly and effectively.
- Performs other related duties as assigned by management.
Working Environments:
- Work location: Hybrid — In-office and non-office settings will vary week to week depending on schedule and events, typically not to exceed 50% of most weeks.
- Outdoor events — May include work in cold or warm temperatures, which may require appropriate clothing and/or other protection to maintain health and safety. Some work may occur in winter conditions and will require accommodation for cold, snow and ice.
- Noise — Music and/or other entertainment at some events; sports events with large crowds; school events with the full student body (e.g. pep rallies); etc.
- Travel — Required for meetings and events, typically 5-10% of total time in a week, with 0-5% being more common. Travel may be statewide, but more commonly will be within the Twin Cities metro area.
- Physical demands — Sitting; standing; transporting supplies, materials and equipment by use of carts, etc.
Competencies:
- Detail oriented
- Multitasking
- Written and verbal communication
- Empowers others
- Interpersonal communication
- Supportive
- Prospecting
- Diversity and inclusion
Required qualifications:
- Associate’s degree in administration, communication, or related field or equivalent work experience.
- Must be able to multi-task in a fast-paced work environment
- Excellent written and oral communication skills
- Must be familiar with Microsoft Office tools and navigating platforms.
- Experience with data entry
- Strong organizational, problem-solving, and analytical skills.
- Ability to manage priorities and workflow.
- Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
- Acute attention to detail.
- Good judgment with the ability to make timely and sound decisions.
- Experience organizing small- to mid- size meetings and/or training.
Benefits:
Our comprehensive benefits package includes Health, Dental, and Vision Insurance; Life, AD&D, and Long-Term Disability Insurance; Health Saving Account, Flexible Spending Accounts, 401K plan, Flexible Time Off and Paid holidays.
Diversity, Equity, and Inclusion:Special Olympics Minnesota is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Hybrid remote in Minneapolis, MN 55402