Position:
Accounting Clerk
Department:
Protestant Episcopal Cathedral Foundation (PECF/Foundation) - Finance & Accounting Close-wide Shared Services
Position Type:
Full-time/Non-exempt, 12 months
Salary: $28.00 - $31.25/hour
Organizational Summary:
Reports to:
Shared Services Senior Accounting Manager
Works Close With:
PECF Institution Business Office staff: Washington National Cathedral, National Cathedral School, St. Albans and Beauvoir
Job Summary:
Prepares, scans and organizes accounting documents, and conducts data entry activities. Prepares basic reconciliations and related journal entries for various accounts on a monthly basis. Imports accounts payable transactions for PECF, Close-wide Shared Services and All Hallows Guild from Anybill accounts payable system. Processes certain invoices for payment and resolves any vendor inquiries. Processes and codes manual checks. Prepares invoices and follows up on collections. Manages deposit activity for PECF, Close-wide shared services and multi-institution items. Processes Close-wide Shared Services purchasing card reports. Works closely with Institution business offices and other members of the Close community and operates in an efficient and customer focused manner.
- Prepares accounts payable uploads from the Anybill accounts payable system to the general ledger. Researches accounts payables transactions, responds to vendor inquiries about their payment status, and handles various invoice issues. Assists the Senior Accounting Manager in reviewing the accounts payable aging schedule on a monthly basis to resolve any outstanding invoices or credits that appear in the aging. Reviews Foundation vendor statements on quarterly basis and resolves any outstanding invoices and vendor credits. Provides troubleshooting for Anybill issues for Executive Office and Shared Services.
- Processes manual checks for the Foundation; Codes manual check entries in the general ledger.
- Prepares outgoing wire transfers and ACH Transactions.
- Records and documents the PECF Executive Office and Close-wide Shared Services P-Card expense reports to comply with PECF’s business expense policy.
- Prepares journal entry imports
- Assists the Senior Accounting Manager with the preparation of year-end 1099-Miscellaneous consolidated reporting for all Institutions.
- Prepares invoices for external customers and follows up on outstanding balances.
- Prepares various reconciliations, including but not limited to accounts payable and balance sheet accounts.
- Processes work orders for Grounds and Maintenance teams.
- Prepares monthly chargeback entries to institutions for postage, fuel, special project work orders, etc. as needed.
- Posts and maintains monthly utilities usage workbooks. Charges appropriate amounts to Close Institutions through Anybill. Books utility accruals as needed.
- Other administration, special projects and miscellaneous duties as assigned.
Minimum Qualifications:
Associate degree in Accounting, Business Administration, Finance or related field required.
Two years' relevant work experience.
Knowledge, Skills, Abilities:
- High degree of attention to detail; reliability, excellent organizational skills; ability to prioritize and manage multiple concurrent tasks in a fast-paced environment.
- Ability to communicate accounting information, policies, and/or procedures in a manner easily understood by colleagues. Excellent verbal and written interpersonal and communication skills. Strong commitment to diversity; customer-service orientation; ability to function effectively as a team member; ability to build trust, consensus and effective partnerships with all PECF Institutions. Recognizes and respects diverse viewpoints.
- Ability to manage multiple complex tasks and/or projects simultaneously; ability to maintain composure under pressure.
- Ability to adapt to changes in the work environment, manage competing demands and change approach to best fit the situation.
- Ability to adapt to new technologies, use technology to increase productivity and keeps skills up to date.
- Ability to develop innovative approaches and ideas, generates suggestions for improving work and meets challenges with resourcefulness.
- Proficiency with Microsoft Office 365 applications, e-mail, financial software systems and technology; advanced knowledge of Excel required.
- Ability to maintain confidentiality of records and information.
Work Conditions:
- This position is eligible for a hybrid model of work, requiring at least 2 days/week in the office initially.
- The position requires prolonged sitting, ability to climb stairs, standing, walking, reaching, twisting, turning, kneeling, bending and stooping in the performance of daily activities.
- The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard.
- The position also requires near and far vision for reading and preparing written reports and other required documents.
- Acute hearing is also required when providing phone assistance.
Protestant Episcopal Cathedral Foundation is an equal opportunity employer and strives to create a more diverse and inclusive atmosphere for all. Applicants will not be discriminated against because of race, color, religion, sex, sexual orientation, gender identity, or national origin. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. PECF seeks individuals who are committed to our mission. We appreciate interest from those who will contribute to an atmosphere in which diversity is valued and supported.