Primary Purpose:
Coordinate the Department’s employee benefits program. Perform benefits administration to include claims resolution, change reporting, approving invoices for payment, and communicating benefit information to employees. Implement the Department’s leave program according to established policies, rules, and regulations. Process and provide timely notification and communication to employees and supervisors regarding leaves and absences.
Qualifications:
Education/Certification:
· Bachelor’s degree from an accredited university
· Certified Employee Benefits Specialist designation (CEBS) preferred
Special Knowledge/Skills:
· Knowledge of administration of employee benefits programs and applicable laws
· Knowledge of administration of leave programs and applicable laws
· Strong organizational, communication, and interpersonal skills
· Ability to interpret policies and procedures
· Ability to effectively present information one-on-one and to small and large groups of employees
· Experience working with computer systems and software applications
Experience:
· Three years of experience in benefits administration, insurance administration, or related field
Performance Responsibilities:
1. Administer the employee benefits programs such as group health, dental, life, and medical reimbursement.
2. Coordinate the annual open enrollment process and process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
3. Implement new benefit programs and spearhead bid and selection process as needed.
4. Arrange and conduct employee benefit information presentations and enrollments.
5. Prepare announcement materials, booklets, and other media for communicating new and existing plans to employees.
6. Verify monthly premium statements for all group insurance policies.
7. Resolve administration problems with the carrier representatives.
8. Handle benefit inquiries and complaints to ensure quick, equitable, courteous resolution.
9. Supervise maintenance of enrollment, application, and claims records for all benefit plans.
10. Process all long-term absences according to established guidelines including determining eligibility for various leave programs (i.e., family and medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
11. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
12. Work cooperatively with payroll and risk management to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims.
13. Serve as chair of the Employee Benefits Committee and Sick Leave Bank Committee.
14. Conduct exit interviews with terminating employees.
15. Maintain good public relations with Department personnel, clients and the public.
16. Maintain confidentiality of information.
17. Perform other duties as assigned.
Supervisory Responsibilities:
Supervise and evaluate the performance of the Benefits Specialist
Equipment Used:
Desktop computer, facsimile machine, scanner and copy machine
Working Conditions:
· Prolonged sitting and use of computer with repetitive hand/finger motion
· Continuous interface with personnel and the public
· Occasional periods of intense and varied demands
· Occasional prolonged and irregular work hours
· Occasional light lifting and carrying (under 15 pounds)
Terms of Employment:
Salary and work year to be established by the HCDE Board of Trustees
Evaluation:
Performance of this job will be evaluated annually by the Executive Director of Human Resources.
Job Type: Full-time
Pay: $58,214.00 - $71,429.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Weekly day range:
- Monday to Friday
- No weekends
Work setting:
Education:
Work Location: In person