Description
GCC & Associates is a Service-Disabled Veteran Owned Business Enterprise providing professional collaboration and construction management services on behalf of municipal and federal agencies world-wide, nurturing these relationships with fun people and teams all in support of the built environment. Our growing list of clients includes project engagements with the Department of State, US Army Corps of Engineers, as well as the Veteran’s Administration, across four continents. We are searching for a self-starting individual with strengths in the administration of construction teams to join our growing team of professionals.
Qualifications
The Construction Administrator – Project Secretary shall have a bachelor’s degree in from an accredited university OR 10 years of construction secretarial experience. Experience on healthcare projects or healthcare facilities is a plus.
The successful candidate shall be required to perform services including, but not limited to, the following (in no particular order):
· Performing general office support functions including receiving calls, visitors, incoming mail, etc.
· Taking notes and preparing a variety of correspondence or meeting minutes from rough notes or brief or limited comments requiring reference to files, regulations, or previous reports
· Preparing timely correspondence or submittals utilizing style manuals, dictionaries, and similar guides to ensure proper format, arrangement, spelling, punctuation, etc.
· Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc., to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations
· Compiling consolidating, coordinating, and organizing a wide variety of data as necessary to support construction management operations
· Formatting and labeling automated documents and reports
· Establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations
· Tracking construction modifications, contractor requests for clarification, and material submittals for the office’s assigned projects
· Entering and maintaining program data in electronic databases
· Establishing and maintaining a variety of automated and manual records systems reflecting technical and administrative data
· Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review
· Tracking purchases and shipping receipts and preparing necessary web-based purchase tracking reports for submission
· Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists
· Download, rename, and copy of project submittals and requests for information (RFI) from Resident Management System (RMS) to VA and Activation servers.
· Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks between CFM, VAMC, USACE and others
· Be an expert in the use of Microsoft Office software and the ability to create and edit Microsoft word and excel files.
· Shall have Adobe Acrobat Professional experience and be able to create and edit pdf documents
Shall be able to work in a construction environment, with the ability to be comfortable walking at least 1-hour a day, occasionally up and down stairs, and able to wear standard Construction Personnel Protective Equipment (PPE) upon occasion
Job Type: Full-time
Pay: $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Experience level:
Schedule:
Application Question(s):
- Medical / Healthcare facilities experience
Education:
Experience:
- Design and Construction in Medical Facilities: 10 years (Required)
Ability to Relocate:
- El Paso, TX: Relocate before starting work (Required)
Work Location: In person