Job Description:
As an Office Administrator at ABC, you will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively. You will support various departments and contribute to the overall efficiency and success of our organization.
Responsibilities:
Office Management:
- Perform general office duties such as managing correspondence, scheduling meetings, appointments, and handling phone calls as the first point of contact for the office.
- Oversee daily operations to ensure the office runs smoothly.
- Coordinate office maintenance and repairs, maintaining a clean and organized workspace.
- Manage office supplies and equipment, including maintaining inventory levels.
- Handle incoming mail, scan documents, and maintain electronic filing systems.
- Coordinate IT support for office equipment (computers, printers, telephones, etc.).
- Manage office technology needs, including software licenses, updates, and basic technical troubleshooting.
- Implement and enforce office policies and procedures to ensure efficiency and compliance.
Payroll and Accounts Payable:
- Track and process payroll accurately and on time.
- Processing invoices, expense reports, and ensuring timely payments to vendors and suppliers.
Event and Training Registrations:
- Serve as the main registrar, processing registrations for events and training programs.
- Manage registrations through our data system to ensure accuracy and completeness.
- Manage all yearly sponsors and ensure all benefits are applied.
Education Support:
- Manage book inventory and assist with scanning student records as required.
- Assist the education team with enrollments, class scheduling, and grant submission requirements.
- Assist the Education Director and Grant Coordinator with administrative tasks.
Event Planning & Execution
- Event Planning: Collaborating with ABC staff and committees to determine event requirements, objectives, and budget constraints.
- Venue Selection: Researching and securing appropriate venues that meet the needs and preferences of the event.
- Vendor Coordination: Hiring and managing vendors such as caterers, decorators, audio-visual technicians, and other service providers necessary for the event.
- Logistics Management: Organizing event logistics, including transportation, accommodation, seating arrangements, and any necessary permits or licenses.
- Budget Management: Creating and managing budgets to ensure the event stays within financial limits, negotiating contracts with vendors to obtain competitive pricing.
- Marketing and Promotion: Developing promotional strategies to attract attendees or participants and coordinating with marketing teams to create event materials such as invitations, flyers, and advertisements.
- On-site Coordination: Overseeing all aspects of the event on the day of, ensuring everything runs smoothly, troubleshooting any issues that may arise, and coordinating staff and volunteers.
- Post-Event Evaluation: Conducting evaluations and debriefs with ABC team to assess the success of the event, identifying areas for improvement, and compiling reports.
- Networking: Building and maintaining relationships with clients, vendors, and venue contacts to facilitate future events and opportunities.
- Stay Updated: Keeping up-to-date with industry trends, technologies, and best practices in event
Qualifications:
- Proven experience as an office manager or similar administrative role.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and office management software (e.g., ERP systems).
- Knowledge of basic accounting principles and experience with payroll and accounts payable processes.
- Event planning experience and familiarity with event management tools is preferred.
- Bachelor’s degree in business administration or relevant field is a plus.
Benefits:
- Competitive salary with opportunities for career growth.
- Comprehensive health benefits package.
- Retirement savings plan.
- Supportive work environment with opportunities for professional development.
Join ABC and contribute to our mission of promoting excellence and innovation in the construction industry. Your administrative expertise will be essential in maintaining our organizational efficiency and success. We look forward to welcoming you to our team!
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Evenings as needed
- Holidays
- Monday to Friday
Ability to Relocate:
- Lincoln, NE: Relocate before starting work (Required)
Work Location: In person