Job Title: Administrator
Job Summary:
We are seeking a detail-oriented Administrator to join our Accounting team. The ideal candidate will have a competent level knowledge of bookkeeping. As an Administrator, you will be responsible for assisting with tasks related to general reconciliation; invoicing, billing and collections, assistance with deposits and proposals. There are a variety of additional duties which may fall to the candidate's position if an equivalent skill ability and interest is present.
Responsibilities Include:
- Billing – Prepare draft invoices for internal review / approval
- Billing - Issue invoices to clients
- Prepare Proposals and Add Service Requests
- Generate reports when requested by principals & project managers
- Bank deposits and write checks
- Project set up/ updating/close out in internal system
- Bid Leveling
- Update AR project list and commissionable project list
- Expense approval and Reports
- PTO Calendar Management
- Track/Order office supplies
Required Skills:
A competent working knowledge of QuickBooks online, Microsoft Excel and Microsoft Word. Strong interpersonal communication skills when interacting with all staff levels, and ability to prioritize workload efficiently.
Knowledge of BQE CORE software is an added bonus, however not necessary (full training provided).
Offerings:
The starting Salary range is $55K per year, also commensurate with experience and responsibilities. The company also offers a fair healthcare and 401K plan, as well as an opportunity to participate in a Quarterly Bonus pool.
Training Period:
The training period is 4-6 months, after which a potential shift to hybrid work schedule is possible if the candidate has proven consistent and strong in ability.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- Microsoft Excel: 1 year (Required)
Ability to Commute:
- Manhattan, NY (Preferred)
Work Location: In person