The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is Northern Arizona's employer of choice!
Actively supports and upholds the City’s stated mission and values.
Under direct supervision of the City Clerk, oversees the City’s records management program to ensure compliance with City, State, and Federal regulations regarding reporting, digitalization, storage, retrieval, retention, and destruction of electronic and paper-based records.
ADMINISTRATIVE DUTIES
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Supervisory: This job does not have formal supervisory responsibilities.
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Budgetary: This job has partial responsibility for budgeting at the program level (assists with formulating and monitoring).
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Strategic Planning: This job has full responsibility for strategic planning at the program level including development, implementation, and administration for a comprehensive citywide records management program.
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Policies/Procedures: This job has full responsibility for policies and procedures at the program level including assisting with developing, interpreting and implementing policies and procedures.
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Compliance: This job has partial responsibility for Federal, State, and Local laws, rules, and regulations as well as City policies and procedures at the program level including negotiating retention and disposal schedules, managing public records requests, preservation, maintenance and storage of records, and responding to public records requests.
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Council Communications: This job has partial responsibility for Council communication at the program level including assisting or leading communication associated with public records requests, subpoenas, and records management projects.
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Reporting: This job has full responsibility for reporting to Federal/State/Local agencies (ensures reporting requirements are met, trains others on reporting requirements and methods, and addresses discrepancies in reporting) at the program level including submitting records retention schedules, essential records inventories; and records destruction reports.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY)
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Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
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Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
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Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
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While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
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The employee must occasionally lift and/or move up to 25 pounds.
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Specific vision abilities required by this job include color vision, peripheral vision and depth perception.
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The noise level in the work environment is usually moderate.