OPPORTUNITY:
Local family owned commercial real estate office is currently seeking an exceptional candidate for our “Assistant Property Manager/Experienced Office Assistant” position in our Austin office.
RESPONSIBILITIES INCLUDING BUT NOT LIMITED TO:
Direct Commercial Tenant Contact, Correspondence & Interaction
Support Senior Property Manager (from San Antonio Office)
Enter Receivables / Make all Rental Deposits (over 200 per month)
Assist with initial commercial Lease draft and Amendments
Maintain Office Websites and Social Media Accounts, as required
Maintain Investor Correspondence and Database
Create and Send Invoices and Receivable Statements, as needed
Prepare Annual Tenant expense reconciliation reports (in collaboration with Asset Manager)
Input annual operating budgets into Commercial property database
Prepare and send standard Tenant Letters
Set up for New Employees
Run New Employee Background Checks
Maintain Employee Handbook / Standard Operating Procedures
Generate and Maintain Internal Reports as required
Personal Assistant Duties Requested by President of Company
General Office Assistance / Support IT
General Office Scanning/Filing
EDUCATION/EXPERIENCE:
Commercial property management experience is a must.
Bachelor’s degree preferred but relevant years of experience will be considered the same.
3 to 5 years progressive experience in office management is a must.
SKILLS AND ABILITIES:
Knowledge of Microsoft Office (Word, Excel, and Outlook) and other software. (Rent Manager experience a plus)
Strong knowledge and familiarity with the Internet and its search tools.
Strong organizational, oral and written communication skills and negotiating ability
Knowledge of office equipment and ability to trouble shoot problems.
Maintain general ledger, billing and payroll databases (vendors, etc.)
Job Type: Full-time
Pay: $50,000.00 - $57,500.00 per year
Benefits:
- Health insurance
- Paid time off
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Property management: 3 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person