Job Summary:
The Administrative Assistant will support the daily operations of Innovative Roofing by managing office tasks, assisting the management team, and ensuring smooth communication and prompt resolution of requests and questions. We are looking for a proactive, organized individual who can manage their workload and prioritize tasks in a fast-paced professional environment.
Key Responsibilities:
- Administrative Support: Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Communication: Answer phone calls, provide basic customer service, respond to emails, and interface with clients.
- Documentation: Assist in the preparation of regularly scheduled reports. Update and maintain office policies and procedures.
- Scheduling: Arrange meetings and appointments and provide reminders to management. Make travel arrangements as necessary.
- Financial Tasks: Assist with invoicing, processing payroll, and handling expenses.
- Project Assistance: Provide real-time scheduling support by booking appointments and preventing conflicts.
- Office Maintenance: Keep a clean and enjoyable working environment.
Qualifications:
- High school diploma or equivalent; college degree preferred.
- Proven experience as an administrative assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Job Type: Full-time
Pay: $18.47 - $19.37 per hour
Expected hours: 18 – 19.50 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 3 years (Required)
Ability to Commute:
- Omaha, NE 68104 (Required)
Ability to Relocate:
- Omaha, NE 68104: Relocate before starting work (Required)
Work Location: In person