Job: Human Resources/Office Assistant (Consultant)
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Reporting to the President & CEO
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Part time – three (3) days per week
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Hours – 9am to 5pm (8 hours)
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$25/hour
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Hybrid work schedule – one day in the office and two days remote. Note, office address is 4 West 43rd Street, Suite 313, New York, NY 10036
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Some evening and early hours required
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Some lifting of boxes required
About PowerPlay NYC
Do you want to make a difference in the lives of girls in NYC? PowerPlay NYC is a nonprofit organization with a mission to advance the lives of girls through sports, helping them grow physically, emotionally and academically stronger. PowerPlay offers sports-based after school and summer programs for 1,100 youth (ages 5-18). Over 90% of our participants are girls of color (predominantly Black and Latinx) and most reside in low-income neighborhoods in the five boroughs of NYC. Our programs provide a safe space for our girls, assist in boosting their self-confidence and foster a healthy and well-balanced lifestyle. We seek to amplify their voices and build resilience so they can become change agents in their communities. For more information, please visit: https://www.powerplaynyc.org
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Human Resources related responsibilities and duties include, but are not limited to:
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Serve as point of contact for all human resources and office related inquiries
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Performing applicant tracking system maintenance including entering new postings (job descriptions) and reviewing incoming applicants’ resumes
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Managing the talent hiring process by screening potential candidates, conducting reference checks, and preparing offer letters
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Facilitate new employee orientation
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Emailing potential candidates and existing employees and collecting documents and new hire documents (background checks and I9 documentation), as well as distributing these documents to HR and the appropriate staff member. This also includes filing and organizing these documents and files in file cabinets and the Google folders.
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Coordinating new employee on-boarding tasks and confirming required new employee documents are completed.
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Inputting new hires and terminations into the TriNet (HR system) to ensure all records and employee counts are accurate
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Enter new employee information into StratusTime (payroll database)
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Managing the PETS fingerprinting process by nominating new hires and ensuring background clearance is given
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Maintaining accurate employee files in electronic and paper form
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Office Related responsibilities include, but are not limited to:
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Keeping an inventory of and ordering/purchasing/reordering all office supplies & furniture (including coffee, creamer, Ready Refresh water, cleaning supplies, copier paper, toner/drums, envelopes, stamps, etc.). Note, all orders are to be approved by President & CEO before ordering.
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Ensuring that all orders are delivered and accounted for
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Mailing donor packages via FedEx, UPS, USPS or DispatchIt
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Creating, maintaining and distributing monthly office work schedule (including soliciting and following up with staff members)
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Creating and maintaining a staff office clean-up schedule
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Scheduling office cleaning five times a year
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Copying and filing documents
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Creating and maintaining a contract management database of all vendors (including filing contracts in physical binders and a Google folder on the share drive and designating contract start, end and renewal dates, as well as three (3) month renewal alert). Working with PowerPlay Finance team to ensure they receive, as well as provide all contracts.
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Scheduling and following up on internal and external meetings and appointments
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Reviewing info@powerplay email daily and forwarding emails to appropriate staff members
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Writing, editing and distributing (via mail and email) donor acknowledgement letters within one week of donation
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Entering data into databases (including Blackbaud, Constant Contact and Youth Services)
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Writing and distributing donor communication via Constant Contact
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Assisting President & CEO with logistics surrounding quarterly Board of Directors meetings (including creating and distributing various Board-related documents – agenda, meeting minutes, PowerPoint deck, Finance package, dashboard and other documents)
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Qualifications
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Associate's degree preferred
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Knowledge of Human Resources employee life cycle strongly preferred
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Office experience strongly preferred
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Expert knowledge of Microsoft Office (Word, Excel and PowerPoint)
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Expert knowledge of Google Workspace platform (gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides and Google Meet)
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Ability to work well under limited supervision
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Possess strong communication skills and a great attitude