Position Type:
Secretarial/Clerical
Date Posted:
6/25/2024
Location:
Whittier Primary School
Date Available:
2024-2025 School Year
Closing Date:
Until Position Filled
CLERICAL AIDE
11 Month Position
2024-2025 School Year
Qualifications: High School Diploma; Basic secretarial skills; computer skills
and working knowledge of programs/formats that are currently used in the District (i.e. Word, Excel etc.)
Reports to: Building Administrators
Evaluation: As determined by the District
Work Calendar: Full-time, 200 work days
Position Goal: To assist in the smooth and efficient operation of the school office
and provide a positive impact on children, parents and staff
The Clerical Aide shall be responsible for the following duties and perform other duties
as requested by the building administrator:
Superintendent/Board:
- Observe and adhere to all Board of Education policies and regulations, and all administrative rules and procedures
Office:
- Perform all routine office procedures and practices
- Screen telephone calls and mail
- Serve as receptionist for visitors
- Maintain accounts and collect monies for all activities as directed by Principal
- Compile and complete attendance reports for all regular and special education students
- Provide all secretarial services for the Principal
- Prepare and maintain copies of all purchase orders
- Monitor receipt of all materials
- Oversee and supervise the uses of all office equipment
- Maintain student records as required by the State and District
- Provide initial first aid to students while waiting for the school nurse or in the absence of the nurse
- Assist in the preparation of accident reports
Individual:
- Exhibit confidentiality in relation to students, parents and faculty
- Develop open, effective and positive communication with parents
- Develop a positive working relationship with administration, staff, students and parents
- Assume responsibility for personal and professional growth and development by attending meetings, workshops, conferences and continuing education classes as related to clerical and secretarial services
- Remain current on computer techniques and strategies to improve office functions
- Perform other duties as assigned by the Administration
- Be knowledgeable of and adhere to and implement the District Safety Plan