Title: Assistant City Auditor
Classification: Grade 18; $98,007-104,013
Department: Auditor
FLSA Status: Exempt
Reports to: CFO/City Auditor
Union Status: Non-Union
Benefit Eligible: Yes (35 hours/week)
Summary
Under the strategic direction of the Chief Financial Officer/City Auditor and according to MGL manage the administrative, accounting, and supervisory responsibilities to achieve the operational effectiveness of the Audit Department. Advises management on municipal financial management and provides financial analyses. Balances general ledger. Responsible for auditing, developing and compiling annual budgets for the City of Melrose and for enterprise funds.
Essential Functions
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Develops the annual operating budgets for the City and enterprise funds.
- Consults with department management and reconciles accounts, monthly. Counsels and advises management on municipal financial management and provides analysis on financial status.
- Schedule and perform year end closing. Ensure all closing entries are performed print and balance trial balance reports for the general fund, enterprise funds and all special revenue funds. Audit and perform school closing entries.
- Compile information for year-end reporting including Schedule 1 & 19, and the tax recap.
- Works with Consultant and Independent Auditors to provide information relative to Schedule A, the balance sheet, and Free Cash.
- Provide supplemental information for the Tax Recap, Schedule A, Balance Sheet, and Free Cash to the Department of Revenue.
- Serve as the primary liaison for the annual audit with department heads and independent auditors.
- Provides information required for the OPEB valuation to the actuaries.
- Provides confidential information to CFO, Human Resources and Mayor
- Coordinates supplemental appropriations/transfers to the budget by entering them into IQM2 and doing necessary journal entries once approved.
- Supervises payroll and accounts payable functions and managers including interviewing, training, and evaluating performance.
- Review the 1099 process annually.
- Work with Systems Analyst to implement new systems in MUNIS, and trains staff on them.
- Provide MUNIS training and business process training for all departments.
- Participates in S&P rating calls with leadership.
- Maintain and develop the general ledger in accordance with UMAS as well as for end user reports.
- Performs other duties as necessary.
Supervision
Supervision Scope: Performs varied and responsible functions requiring an in-depth knowledge of budgeting, auditing, accounting, financial analysis, and finance. Requires knowledge of departmental operations and the exercise of judgment and initiative, particularly in situations not clearly defined by precedent or established procedures.
Supervision Received: Works under the general supervision of the CFO/City Auditor following department rules, regulations, and policies; duties require the ability to plan and perform operations and independently complete assigned tasks, within prescribed time schedules.
Supervision Given: Directs department projects; supervises the Managers of Accounts Payable and Payroll.
Recommended Minimum Qualifications
Bachelor’s degree in accounting plus 5-7 years of accounting experience in a municipal setting are required or an equivalent combination of education, training and experience. Demonstrated experience in financial analysis. Three years’ supervisory experience is required.
Special Requirements:
Proficient in MUNIS general ledger, Accounts Payable and Payroll systems.
Familiarity with MGL, UMAS & GAAP accounting principles.
Knowledge: Knowledge and experience in accounting, finance, payroll, accounts receivable and payable, MUNIS, UMAS & GAAP, and general ledger. Knowledge of computer software and applications for budgeting, finance, payroll, and accounting. Familiarity with city/town government; knowledge of state and local laws is required.
Ability: Ability to interact appropriately and tactfully with the public, department heads and clerks, outside auditors, and consultants. Ability to develop and apply understanding of regulations; ability to maintain detailed records; ability to learn and explain Department regulations, policies, and procedures. Ability to work independently; ability to schedule and follow detailed timetables. Ability to collaborate and appreciate other’s viewpoints. Ability to supervise and train staff.
Skills: Excellent interpersonal skills, organizational and customer service skills. Demonstrated experience providing customer service to direct reports, school, and other departments’ staff, and occasionally the public using tact, proper judgment, courtesy, respect and discretion. Demonstrated ability to work effectively with diverse constituencies and ensure a culturally relevant and sensitive approach. Accomplished in demonstrating adaptability, and able to present and accept a diverse perspective. Excellent written and verbal communication skills, excellent computer and software applications skills including MSO suite, specifically, Excel and Word, order tracking systems, MUNIS, report writing systems, and Adobe is necessary.
Job Environment
- Work is performed in office/business environment, with moderate noise levels.
- Work is subject to fluctuations and administrative deadlines. Employee may attend evening and weekend meetings.
- Operates computer, printer, telephone, copier, fax and all other standard office equipment.
- Has frequent contact with direct reports, other department’s staff, department heads, auditors, and infrequently with the public.
- The employee has access to confidential information.
- Errors could result in monetary losses, and/or legal ramifications.
Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, communicate, and hear; must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 10 pounds and rarely lift objects weighing up to 30 pounds. Vision and hearing at or correctable to normal ranges to read documents and analyze data. This position requires the ability to operate a keyboard and other office equipment at an efficient speed.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Job Type: Full-time
Pay: $98,007.00 - $104,013.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Do you have a familiarity with MGL, UMAS, and GAAP accounting principles?
Experience:
- Accounting: 5 years (Required)
- Accounts Payable and Payroll: 5 years (Required)
- Supervisory: 3 years (Required)
Work Location: In person