About Us:
Established in 1997, PruTech is committed to innovative problem-solving, solution creation, and fostering strong client partnerships. Serving a diverse array of industries, from government to finance, retail, and manufacturing, PruTech operates from strategic locations including New York City, Washington DC, North Carolina, and boasts a nearshore office in Mexico City and multiple offshore offices in India.
With over two decades of experience in Information Technology and system integration, PruTech offers a comprehensive suite of services to meet evolving technological needs:
- Project-based system integration
- Custom software solutions
- Package implementations
- Consulting and advisory services
- Big data and analytics
- Nearshore and offshore services
At PruTech, we are dedicated to shaping the future of technology and driving success for our clients through innovative solutions and strategic partnerships.
Operations Manager
Division: Design & Construction Services
Location: Jackson Ave, LIC, NY 11101
Start Date: ASAP
Qualifications:
- Bachelor's Degree from an accredited college or university.
- Six years of full-time experience in project management, design, construction, operations, administration, architectural, or mechanical/plumbing estimation, or a related field; four years must have been in a supervisory (supervision of subordinate employees) or management (managing a function, unit, or process) capacity; or a satisfactory combination of education and experience.
- Play a lead role in the management of people and/or processes and/or projects, contributing to the overall success of the division.
- Participate in day-to-day operations to resolve special managerial, operational, and administrative problems pertaining to policy and practice.
- Create and generate reports for use on a day-to-day basis, for use by senior management to address special operational issues, and for the use of senior management and others in the formulation of policy.
- Participate in the development and/or updating of policies and procedures for their area of responsibility, integrating best-in-class insights.
- Serve as liaison for a variety of Departments, Divisions, and Units
- Plans, assigns, monitors, reviews, and evaluates the work performed by assigned staff and makes recommendations regarding recruitment, hiring, promotion, reassignment, and discipline.
- Perform related duties as assigned.
Design and Construction Innovation Management (DCIM)
Authorization to Proceed (ATP):
- Accuracy of the ATP request for the work type, correct phase, pay type, fee, service period, and correct backup documentation for Consultant fee proposals.
- Confirm project schedule and active project status in PTS.
- Confirm correct Consultant estimates for additional work including employee rates, multipliers, vendor invoices, and duplication.
- Verify documentation attached is correct including the Fee agreements, Consultant, sub-consultant and/or cost proposals.
- Confirm Contract term (non-expired) and approved sub-consultant in CMS
- Enter Fee agreements in RCMS
- Approve ATP in RCMS
- Approve Amendments in RCMS
- Reconciliation of Contract (de-obligate and reissue ATP)
Ensure compliance to Payments
- Compliance with the contract and DCIM Submission Guidelines
- Compliance with the Minimum Timesheet requirements for manual or electronic timekeeping systems including employee/supervisor names, all signatures, signature dates, identified billed project hours, reporting period, weekly totals, project transfers, project code/Consultant task ID, description of the task, ability to provide audit trail etc.
- Confirm date of service from PTS, employee rates, multipliers, proper sub-consultant and vendor information, proof of completed work
- Checking for inconsistency in billing against the specific ATP under the prime, sub-consultant, and vendor invoices
- When required, verify any amendments to the timesheets by reviewing old employee timesheets from archived RFP files under various RFPs/Contracts
- Verify the correct assignment of Project code/Consultant task ID as on the approved ATP
- Confirm the timesheet hours
- Utilizing various RCMS reports including ATP job report, RFP invoice report, Employee billing report
- Resolve any RCMS payment error message including hard stop
- Verify payment type is Basic Fee, NTE - Timesheet required or Invoice only, LS
- Verify all the draft RFP documentation is uploaded correctly under each ATP
- Verify the Consultant assigning a unique task ID for each additional task under the project on the employee timesheet.
- Testing invoices include the signed custodian permits, total permit fees, daily sign-in logs, approved field affidavits, weekly signed timesheets
- Confirm certified payrolls and labor law rates for each Title and overtime rates
- Verify the billings are entered correctly under RFP and each ATP invoice screen
- Verify the billing is submitted against the correct approved ATP
- Compliance with payment fee schedule
RCMS inquiries:
- Resolve any ATP/RFP/RCMS issues for the department and/or Consultants
- Coordinate with other depts. including Finance, IT, CCU, Project Controls, Pre-Qual, CMS, IEH, Labor Law
- Follow up on payment status, process overpayments, stop-payments, resolve sub-consultant non-payments
- Assist in contract reconciliation including tracking funding, requesting additional funding, obtaining consultant approvals, verifying CMS information with multiplier/sub, meeting FYE deadlines
- Assist with any contract-related issues including ATP, ATP workflow, RFP, PTS, CADD or RCMS issues
PruTech abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Job Type: Contract
Pay: Up to $60.00 per hour
Schedule:
Ability to Commute:
- Queens, NY 11101 (Required)
Ability to Relocate:
- Queens, NY 11101: Relocate before starting work (Required)
Work Location: Hybrid remote in Queens, NY 11101