Our client is seeking a Project Administrator to work within their facilities located in Houston for a 6-month contract.
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires 7 or more years of experience in providing administrative support, preferably in an industrial engineering environment, with commissioning experience.
Provides complex administrative support to a project or multiple projects. Collects, reviews, analyzes complex and/or confidential data, and prepares reports, charts, budgets, and other presentation materials. Responds to or route non-routine or confidential inquiries from external or internal sources with correspondence or other messaging. Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects. Schedules and coordinates meetings, travel, visas, and other group activities. Has advanced word processing, spreadsheet, and graphics software skills. This work will be performed under general supervision.
- Knowledge and application of company standards.
- Knowledge and application of office administration procedures.
- Proficient in the use of Microsoft Word, Excel, PowerPoint, and Outlook.
- Extreme attention to detail.
- Excellent proofreading and grammar.
- Ability to communicate effectively, both verbal and written.
- Ability to maintain confidentiality in all areas.
- Ability to work in a fast-paced environment with extreme multi-tasking.
- Ability to prioritize effectively.
- Ability to accurately develop reports.
- Ability to maintain effective working relationships with teammates, clients, and vendors.
- Ability to listen and ascertain the needs of leaders, teammates, and clients, and proactively approach these needs to meet critical timelines.
- Ability to find and communicate accurate information.
- Ability to work flexible hours as needed.
- Ability to sit, stand or walk for long periods of time.
What You'll Be Doing
Primary responsibilities will include but are not limited to:
- Preparation of project organizational charts.
- Preparation of project correspondence and transmittals.
- Preparation of project mailings and labels.
- Utilizing technical writing skills to assist in creating and preparing documents and other technical documents, as well as proofing of technical documents.
- Formatting technical documents
- Scheduling project and client meetings and arrangements, including catering.
- Utilizing of Microsoft Outlook to schedule meetings.
- Maintaining SharePoint or Teams sites.
- Preparation and distribution of project meeting notes.
- Preparation of client and project presentations.
- Execution of special projects.
- Providing scanning, copying, and filing services for project-related information.
- Prepare move slips and coordinate seating charts.
- Maintain project roster and distribution lists.
- Maintaining professional appearance of meeting spaces.
Job Types: Full-time, Contract
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
Education:
- High school or equivalent (Preferred)
Experience:
- oil and gas: 7 years (Preferred)
- EPC: 7 years (Preferred)
- Project administration: 7 years (Preferred)
- executive assistant: 7 years (Preferred)
- Microsoft Office: 7 years (Preferred)
Ability to Commute:
Work Location: In person