Contract Management:
1. Drafting and Reviewing Contracts:
- Prepare, review, and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.
- Collaborate with legal counsel to address complex legal issues within contracts.
2. Contract Execution:
- Facilitate the signing and execution of contracts, ensuring all necessary approvals are obtained.
- Maintain records of executed contracts and ensure proper storage and retrieval.
3. Monitoring and Compliance:
- Monitor contract performance to ensure compliance with terms and conditions.
- Track key contract milestones, deliverables, and renewal dates.
- Address and resolve any compliance issues or disputes that arise during the contract term.
4. Vendor Management:
- Establish and maintain relationships with vendors, acting as the primary point of contact for contract-related matters.
- Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms.
Financial Management:
5. Budget and Cost Control:
- Monitor contract budgets and expenditures, ensuring costs are within approved limits.
- Identify opportunities for cost savings and negotiate favorable terms to benefit the organization.
6. Invoicing and Payments:
- Review and process vendor invoices for accuracy and compliance with contract terms.
- Ensure timely payments and resolve any billing discrepancies.
7. Risk Assessment:
- Identify potential risks associated with contracts and develop strategies to mitigate them.
- Ensure that all contracts have appropriate risk management clauses and insurance requirements.
8. Compliance and Audits:
- Ensure all contracts comply with relevant laws, regulations, and company policies.
- Prepare for and participate in internal and external audits related to contract management.
9. Documentation and Record Keeping:
- Maintain comprehensive and organized records of all contracts, amendments, and related documentation.
- Ensure proper documentation of all contract changes and communications.
Requirements
- Relevant government purchasing and contracting certifications such as an UPPCC Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB), or a NIGP-CPP are a plus.
- Contract preparation and administration in IT
Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining to competitive procurement practices.
- Ability to utilize Microsoft Word and Excel, Electronic Calendar and Internet
Requires skill and persuasion in dealing with others, both inside and outside of the department.
- Interactions with others generally require influencing, instructing and negotiating with individuals to gain their understanding, cooperation and action.
- Skilled in time management
- Skilled in verbal and written communication to diverse audiences
- Strong interpersonal skills
Job Types: Full-time, Contract
Pay: $27.51 - $75.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Application Question(s):
- Relevant government purchasing and contracting certifications such as an UPPCC Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB), or a NIGP-CPP are a plus.
Experience:
- Contract preparation and administration in IT: 8 years (Required)
- Word and Excel, Electronic Calenda: 10 years (Required)
- Drafting and Reviewing Contracts: 8 years (Required)
- Contract Execution: 8 years (Required)
- Monitoring and Compliance: 8 years (Required)
- Vendor Management: 9 years (Required)
- Budget and Cost Control: 9 years (Required)
- Invoicing and Payments: 8 years (Required)
- Compliance and Audit: 10 years (Required)
Work Location: Remote