Job Summary:
We are seeking an Administrative Assistant who is responsible for performing a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities which includes accounting and invoicing. Ultimately, a successful Administrator Assistant should ensure the efficient and smooth day-to-day operation of the office.
Duties:
● Answer and direct phone calls
● Write and distribute email, correspondence memos, letters, faxes and forms
● Assist in the preparation of regularly scheduled reports
● Support payroll and HR processes
● Order office supplies
● Maintain contact lists
● Submit and reconcile expense reports and credit card transactions
● Managing accounting and invoicing, including but not limited to Accounts Receivable Collections
● Provide general support to visitors
● Act as the point of contact for internal and external clients
Experience:
● Proven experience as a Lead Administrator, Administrative Assistant, Virtual Assistant or Office Admin Assistant
● Knowledge of office management systems and procedures
● Working knowledge of office equipment, like printers and fax machines
● Proficiency in MS Office (MS Excel in particular)
● Excellent time management skills and the ability to prioritize work
● Attention to detail and problem solving skills
● Excellent written and verbal communication skills
● Strong organizational skills with the ability to multitask
● High School degree; additional qualification as an Administrative Assistant, Accounts Receivable Specialist, or Accounts Payable Specialist will be a plus
● Notary Public recommended , but not required.
This is a great opportunity for someone looking to grow in an administrative role. Join our team and be part of a dynamic work environment where your skills are valued and developed.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person