This position works independently with authority and control and performs major functions in the handling of a variety of payment transactions and financial tasks. These functions are carried out by employing advanced specialized knowledge and experience of a financial nature and require knowledge of rules, polices, and other practices with very little oversight.
In addition to the other eight positions in this unit, this position is responsible for auditing, entry and approval of all invoices for the Department, using the State financial system (PeopleSoft) and creating requisitions to source to Purchase Orders and processing change orders. The monthly average of the number of invoices processed and approved is approximately 13,000. The monthly average of requisitions created and change orders processed is approximately 1,000.
Other duties include performing financial tasks which are part of the Department's consultants, local road improvement, and maintenance contract programs. Activities include reviewing contract specifications, rules and regulations to ensure contract follows the procurement and statutory requirements; establishing the encumbrances for the contracts; and resolving any problems with program managers prior to establishing the encumbrances.
Another function of this position is to process change order requests for Chapter 84 procurement. Program areas will submit requests to adjust contract encumbrance amounts as needed by the program. These must be processed in a timely manner, in order to process payments to the suppliers within timeframe agreed to in the contracts, to avoid prompt payment charges.