The Department of Urology at the University of Rochester Medical Center is currently seeking an Administrative Coordinator III to join our dynamic and growing team at the University of Rochester Medical Center. Our ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and who can work diligently under pressure, and who is comfortable working with a high degree of discretion and attention to detail. We are a fast growing and ever-evolving department who truly strives to make patient care Ever Better.
This role provides specialized administrative support to senior faculty, the department’s vice chairs, as well as to the department administrator. It requires a strong working knowledge of administrative processes, including advanced computer skills utilizing Microsoft Office. This position requires sound professional judgment, respectful and professional communication, and the ability to build positive working relationships by regularly interacting with faculty, residents, students and staff.
RESPONSIBILITIES:
1. Provides administrative support to the department’s senior faculty, vice chairs and other departmental faculty including:
- Serves as the primary point of contact between our various clinical & main medical center administrative offices
- Providing support on various platforms for correspondence, presentations, letters of recommendation, and intramural correspondence
- Maintain departmental faculty files ensuring all required documentation is up-to-date
- Assisting faculty with the recredentialing process as needed
- Develop and publish faculty meeting minutes and proactively prepare and compile background information as needed; arranges follow-up meetings, correspondence, and activities as requested
- Act as the primary point-of-contact for the department’s weekly tumor board meeting
- Calendar management; choosing an/or recommending options among competing demands on time and coordinating meetings
2. Serves as the primary point-of-contact for management and oversight, on behalf of the Department of Urology administration, on multiple aspects of medical center faculty requests including: eCV updates, radiation safety reports, quarterly time and effort survey, annual conflict of interest, biannual updates of CAQH, & quarterly Time and labor study
3. Provides primary administrative support and backup to the Department Administrator of Academic Affairs including supporting the faculty recruitment process, new provider onboarding, and alumni relations
4. Work collaboratively to support the department’s Advance Practice Providers (APPs) in the execution and coordination of department-wide events and educational meetings as needed
5. Performs other related duties as requested
QUALIFICATIONS:
- High School diploma or equivalent required
- Bachelor’s degree or equivalent experience preferred
- 2 years of relevant experience or equivalent combination of education and experience required
- Proficiency in Microsoft Office Suite programs such as Power Point, Word, Excel and Outlook
- Excellent written & verbal communication skills
- Strong Organizational Skills
- Ability to manage multiple projects and deadlines
- Strong sense of responsibility and ability to complete tasks with minimal supervision
PAY RANGE $18.10-$25.35
This range represents the minimum and maximum compensation for this position. Individual rates will be set within this range and will be determined by considering factors including but not limited to market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Job Type: Full-time
Pay: $18.30 - $25.35 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Rochester, NY 14642: Relocate before starting work (Required)
Work Location: In person