Job Overview & Responsibilities:
The Executive Administrative Assistant will contribute to PT Solution’s success by supporting the administrative team, clinical or administrative managers in execution of the daily operational tactics of the company through thorough, accurate, and effective organization and communication of administrative functions. Assists in development, deployment, and maintenance of administrative processes and materials. Assists in the creation, editing, and management of internal corporate communications and presentations. We are located at The Battery in Atlanta.
Key Responsibilities:
Administrative Support:
Organize, prioritize, and proactively deal with administrative tasks on behalf of managers supported. This may include mail, calendaring, meeting requests and scheduling, phone messages, company information, patient requests, travel arrangements for corporate events, operation and clinical supply ordering, etc. Using understanding of managers’ and company’s priorities, personally resolve or progress issues as where practicable and appropriate. Accept, refuse or reschedule meetings based on an understanding of corporate and individual priorities.
Literacy:
Draft correspondence and communications without errors in spelling or grammar, taking several sources of information and synthesizing into one new document, retaining key points.
Planning and organization:
Support team members and managers and assist in prioritizing appropriately using strong personal organizational skills. Organize own work assignments to ensure completion of activities while providing best support to managers.
Confidentiality:
Maintain absolute confidentiality both of organizational issues and, potentially, between managers supported.
Attention to detail:
Effectively proof-read and check work of self and others to ensure accuracy.
Summarizing/simplifying data:
Written reports, documents or other data and/or create executive summaries of information identifying key issues for attention or action by manager.
Individual projects:
Personally complete project-based tasks specific to functional areas of managers supported. These may be specifically assigned, or may result from job holder proactively identifying areas where he/she can contribute.
Time/Organization Management:
Provide on-going support to managers by proactively tracking and progressing current issues. Calendaring and helping with schedules
Meeting management:
Organize internal or external meetings, planning all non-business aspects of events including agenda, AV equipment, food, transportation if required, etc. Take notes at meetings as needed and create formal minutes where required. Follow up on issues as needed.
Qualifications & Pay Range:
Must Haves
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3+ years previous experience in an administrative or executive assistant role
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Demonstrated competency in computer related skills.
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The ability to work in a fast paced, changing environment
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The ability to work in the office 3 days a week, remote 2 days
Company Overview:
Expanding Access to Quality Care
At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.
As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.
Let’s go further together and transform care. Join the #PTSLife today!
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