AP/AR Specialist
The Accounts Payable/Accounts Receivable Specialist is an hourly, non-exempt, part-time position located in our Santa Rosa office under the supervision of the Controller. This role requires strong attention to detail, organizational skills, and the ability to communicate effectively. You will play a crucial role in ensuring accurate and timely processing of invoices, payments, and collections, contributing to the overall financial health and success of the organization. Intercompany multi-book transaction accounting experience is required.
RESPONSIBILITIES
- Manage full-cycle Accounts Payable (AP) including vendor management, coordinating, and processing of AP invoices and employee reimbursements.
- Determine payment processing schedule.
- Post manual, ACH, and virtual payments.
- Review AP invoice integrity and answer vendor inquiries.
- Code expenses to accounts and cost centers.
- Process monthly credit card reports.
- Manage new vendors
- Perform month end billing activities and complete a monthly cash flow forecast.
- Monitor the bank balances daily.
- Reconcile payments and communicate with internal departments regarding billing issues.
- Perform data analysis as required and assist with other accounting tasks as assigned.
- Manage files and perform bank duties.
- Prepare and maintain balance sheet account reconciliations; conduct account analysis and research to ensure accuracy; understanding of account balances and activity
- Perform weekly review of order shipment history and identify unshipped orders for recording deferred revenue.
- Assist in sales and tax reporting.
- Assist with creating budgets, forecasts, and ad-hoc analysis.
- Create purchase orders, resolve clients’ billing issues, make collection calls, and/or send reminders of invoices due.
- Other duties as assigned by the Financial Controller
Qualifications
- Bachelor's Degree in Accounting or similar field preferred. Experience may be substituted in lieu of a degree.
- 4 years of Accounts Payable experience required.
- 2 years of Accounts Receivable experience required.
- Ability to demonstrate understanding of general bookkeeping principles.
Skills
- Excellent time management skills.
- Ability to multitask and prioritize time-sensitive tasks.
- Strong interpersonal and communication skills.
- Excellent attention to detail.
- Ability to identify, analyze, and resolve problems or challenges effectively and efficiently.
- Strong organizational and planning skills.
- Ability to learn new job skills and adapt to changes, as needed.
- Ability to be self-motivated and work independently.
- Ability to work effectively and enthusiastically as a member of a team.
Days of work are Monday through Friday. This position has regular business hours, although additional and/or alternative hours may occasionally be required.
We are an equal opportunity employer, and do not unlawfully discriminate against, make employment decisions, or permit harassment based on perceived or actual race, color, religion, sex, national origin, citizenship, immigration status, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status, salary history, or any other basis protected under federal, state, or local laws, regulations, or ordinances. Our company is committed to complying with all applicable laws providing equal employment opportunities, including but not limited to the Fair Pay Act, FEHA, and all applicable laws and ordinances regarding conviction and arrest history.
Job Type: Part-time
Pay: $24.00 - $30.00 per hour
Expected hours: 24 – 30 per week
Benefits:
- Opportunities for advancement
- Paid sick time
- Paid time off
Experience level:
Physical setting:
Schedule:
- Monday to Friday
- Overtime
- Weekends as needed
Work Location: In person