POSITION SUMMARY:
Provide clerical, secretarial, and general personnel support and perform administrative functions in support of the overall operational objectives of the United States Coast Guard (USCG) Recruiting Command.
POSITION RESPONSIBILITIES:
Tasks include but are not limited to:
- Answer, direct, track, and report incoming phone calls.
- Develop and maintain the Recruiting Office schedule using Microsoft Outlook or the applicable enterprise solution.
- Maintain the Recruiting Office reference library and correspondence files.
- Place, track, and report status of purchase requests for recruiting office supplies.
- Maintaining a file management system in compliance within federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC).
- Track and execute office mailings.
- Serve as office space Liaison for building lease/maintenance.
- Operate recruiting lead software.
- Track and report each applicant’s progress through recruiting and accession process.
- Track and report recruiter performance, recruiter training, and Military Entrance.
- Process Station (MEPS) performance metrics.
- Complete, route, track, and report status of Local Marketing Support Forms and approvals.
- Process, track and report status of candidate’s background investigations.
- Book travel arrangements for candidates per policy.
- Manage Microsoft Outlook calendars and maintain Microsoft Teams site.
BASIC QUALIFICATIONS:
- Education: Associate’s degree of higher
- Experience: At least three years of experience in administrative roles.
- Skills: Must possess excellent administrative and organizational skills.
JOB DETAILS:
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Relocate:
- Anchorage, AK: Relocate before starting work (Required)
Work Location: In person