About us
Chippewa Fire District is a small business in Chippewa Falls, WI. We are professional, agile and professional.
Our work environment includes:
- Modern office setting
- Food provided
- Wellness programs
- Growth opportunities
- Modern office setting
- Relaxed atmosphere
- Casual work attire
- Flexible working hours
- Safe work environment
**Job Overview:**
For more information of this postion and required appliocation to be filled out, please visit our website at www.chippewafiredistrict.com
The Chippewa Fire District is looking for a highly motivated, energetic and community orientated individual willing to work with a combination department (volunteer, part-time, and career employees).
The Chippewa Fire District is currently accepting internal and external applications for the position of Administrative Assistant full-time (32-hour) employment. Applicants must meet the qualification listed in the MINIMUM REQUIREMENTS of the attached POSITION DESCRIPTION.
Applicants must possess a valid Wisconsin Vehicle Operators License. applicant shall be subject to completion of an eighteen-month probationary period. Hours of employment will be based on a flex schedule, Monday through Friday completing a total of 32 hours/week. Benefits are included.
Salary Range:
The pay rate for this position is $22.00 to $25.00 per hour depending on qualifications and experience.
Selection Process:
All applications will be reviewed. Qualified applicants will then be subject to an oral interview(s) and background check.
Applications:
Applications are available at the Chippewa Fire District, our website, or upon request. Please contact us by phone at 715-723-5488 or email Chief Bernette at chippewafiredistrict@gmail.com Please include your name, phone number, and address.
Applicants must return a completed application, cover letter, formal resume, questionnaire, and a signed authorization form (included with the application).
All applications shall be marked ADMINISTRATIVE ASSISTANT and returned no later than 5:00 p.m. on August 1st 2024.
Chippewa Fire District
13140 30th Avenue
Lake Hallie, WI 54729
PURPOSE OF THE POSITION:
Perform administrative, human resources responsibilities, payables, receivables, payroll, and other clerical support functions for the department. Serve as a confidential assistant to the Fire Chief and Deputy Chiefs. The work is performed under the direction of the Fire Chief.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
· Receives telephone calls and greets visitors, determines the nature of business as necessary and directs the callers to the appropriate office and personnel.
· Schedules and attend monthly meetings on behalf of Fire District and Fire Commission as needed.
· Compose and/or type correspondence, memos, reports, forms, meeting agendas, minutes and other documents as requested.
· Responsible for compiling and producing data for reports as deemed necessary.
· Responsible for calculating and processing payroll, monthly, quarterly reports and annual budget.
· Assists with data entry and management for EMS reporting, WARDS, and NFIRS Fire Reporting.
· Assists with re-ordering of officer supplies.
· Assists with updates to fire department website and social media sites.
· Assists in billing and issuance of various permits for the Fire District.
· Responsible for receiving and distributing mail items.
· Performs a variety of other duties as requested by the immediate supervisor or Fire Chief.
MINIMUM REQUIREMENTS
· High School Diploma or equivalent.
· Associate Degree in the field of Accounting and three years administrative experience preferred.
(QuickBooks experience is preferred)
· Possession of a valid driver's license with the ability to legally operate a motor vehicle within the State of Wisconsin
· Possess computer skills, strong oral and written skills, and the ability to communicate well with others.
· Must be able to work independently or in a team with others.
· Knowledge of computers, databases, software, and word processing programs is necessary.
· Be able to operate general office equipment, such as a copy machine, fax machine, multi-line telephone system.
· Ability to understand and follow oral and written instructions
· Ability to calculate percentages, fractions, decimals and ratios. Ability to interpret basic descriptive statistical reports.
· Ability to classify, compute and tabulate data and information, following a prescribed plan requiring the exercise of some judgment. Ability to compare, count, differentiate, measure and sort information.
· Ability to assemble, copy, record and transcribe data and information.
· Ability to utilize a variety of advisory data and information such as budget documents, employee records, billing invoices, policy manuals, computer software operating manuals, procedures, guidelines and non-routine correspondence.
· Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.
· Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, may cause discomfort and poses a limited risk of injury.
· Must demonstrate tact, thoroughness and dependability.
If you are a motivated individual with a passion for providing administrative support in a dynamic environment, we encourage you to apply. Join our team and contribute to the smooth functioning of our office.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 32 per week
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- No weekends
People with a criminal record are encouraged to apply
Experience:
- Administrative: 3 years (Required)
Ability to Commute:
- Chippewa Falls, WI 54729 (Required)
Ability to Relocate:
- Chippewa Falls, WI 54729: Relocate before starting work (Required)
Work Location: In person