ABOUT THIS ROLE:
We are a growth oriented law firm with multiple entities and services lines. Our reach is nationwide with employees are across the country and abroad. We are searching for a superstar to take our accounting department to the next level. As a talented, motivated, and tech savvy financial leader, you will be instrumental in providing financial guidance while streamlining and modernizing our systems and processes with large amounts of diverse transactions. This is a great opportunity to bring your expertise in financial reporting and interpretation, process and systems development, KPI’s creation and rollout, internal controls and reconciliation, team management and mentoring. Collaborating with the partners of the firm, senior management, and accounting staff, the controller will take sole ownership in generating timely, accurate financial statements, articulating the results and course of action to senior management. The controller will also play a hands-on role in assuring that all billing, receipts, credit cards, payables, and balance sheet accounts are accurately reflected and accounted for. Beyond being a rockstar financial accountant, you are a system savvy technician and a process minded individual who will roll up your sleeves to do the dirty work while thinking of the Company’s and department’s big picture.
WHAT YOU WILL BE DOING:
Financial Reporting
- Produce timely and accurate financial statements for multiple entities
- Preparing consolidated and service level financial statements
- Conduct monthly financial review with senior management
- Prepare rolling projections and review with senior management
- Develop and improve Tableau KPIs; rollout usage of KPI’s throughout the organization
- Review of general ledger accounts to provide accurate reporting
- Oversee and/or reconciliation of multiple bank, trust, and escrow accounts
- Record various journal entries including fee revenue, payroll, credit cards, intercompany
- Record and reconcile intercompany transactions
- Prepare accruing journal entries
- Calculate commissions and incentives
- Preparation of any requested analysis and supporting schedules
Staff Management
- Manage a remote staff including an accounting manager, billing manager, accounts payable, collections, and cost quoting functions, offshore data entry staff
- Create a highly efficient and productive team nurturing a positive environment
- Evaluate accounting staff, reorganize duties, develop standards for productivity
- Mentor, train and set SMART goals for a young but dedicated staff
- Develop job descriptions, goals and performance reviews
- Work with staff members and senior management to streamline work processes
- Conduct informative and productive meetings with the team
- Work with collections to resolve aged balances and improve DSO
- Create documentation and cross-training in all phases of accounting Systems, Processes and Integration
- Working with senior management and the data ops team, deep dive into the processes of case management and billing flow from beginning to end with the goal to automate, streamline and integrate.
- Develop productivity billing standards and measurement for internal and offshore teams
- Study and assess the accounting functionality in the case practice management system (Case Aware) to best utilize and streamline accounting processes while assuring internal controls
- Integrate data flow in the case practice management system into QuickBooks
- Integrate ACH and check cutting processes between the bank and QuickBooks Internal Control
- Develop and document internal controls, policies and procedures
- Develop a daily and robust cash planning schedule for partners for visibility to future cashflow
- Implement integrated vendor payment process with internal controls and integration
- Review and install checks and balances on bank reconciliations, hours worked and billed, invoicing and credit issuance, credit card access and approval process, disbursements and approvals, payroll changes and approvals, accounts receivable write off, work in process write offs, accounts payable write offs.
- Optimize and reconcile all data flow including billing, collections, accounts payable and payroll assuring accurate and timely handling of daily transactions
- Review internal controls and posting accuracy in billing, accounts receivable, cash receipts, credit cards, and banking transactions
Compliance
- Explore the feasibility and appetite to move from cash to accrual method accounting for internal reporting
- Develop, document, and maintain accounting policies, procedures, and controls in accordance with U.S. Generally Accepted Accounting Principles and applicable regulations, laws, and best practices
- Work closely with external accounting firm in coordinating corporate tax components and other related areas
- Coordinate any departmental audits with outside companies as required
- Comply with State Bar guidelines on trust and escrow accounting
- Prepare and file all necessary miscellaneous taxes
- Interface with the firm’s third-party administrator for the firm’s 401(k) profit sharing plan, including preparing annual compliance reports, form 5500 reconciliation
- Take primary responsibility for all corporate accounting and tax audits, annual bank, and insurance carrier audits, as well as any other corporate audit as may reasonably be requested by the Partners
Job Type: Full-time
Pay: $125,000.00 - $150,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Work Location: In person