Department: Accounting Department
Position Title: Accounts Payable Specialist – On SIte Only
We need a seasoned Accounts Payable Specialist to properly record and maintain our vendor records and balances.
- Maintain accurate and easily traceable A/P records.
- Receive and process all vendor invoices while adhering to policies to ensure accuracy.
- Reconcile vendor statements.
- Establishing and maintaining relationships with new and existing vendors
- Correct and/or resolve vendor invoice/payment issues.
- Communicate with vendors to resolve issues and obtain additional information where required.
- Maintain proper A/P policies, practices, and internal controls to ensure company assets are safeguarded.
- Accurately process payments using check, ACH, credit card, and wire payment methods.
- Prepare monthly A/P reports.
- Prepare weekly payment schedules for upper management approval.
- Oversee routine department activities to ensure that they are completed accurately and on time.
- Developing, implementing, improving, and enforcing budgets, policies, and department controls to increase accuracy and efficiency.
- Performs month end reconciliation of A/P Aging Report to the trial balance.
- Reviews GL distribution of A/P transactions to ensure accounting and reporting accuracy a MUST.
Key Performance Indicators (KPIs):
Resolution of AP credits, Reconcile Vendor accts against vendor statements.
This person will be responsible for providing administrative and bookkeeping support to streamline recordkeeping of all payable’s issues. They maintain accurate A/P records while managing communications relating to vendor invoices and payments. They also maintain knowledge of company bookkeeping policies and internal controls to ensure that company assets are safeguarded.
Qualifications and Requirements:
- Bachelor’s or associate degree in finance or Accounting Preferred
- At least 5 years of experience in accounts payable
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Experience with accounting software such as QuickBooks and General Ledger and able to adapt to new software.
- Computer proficiency (MS Office – Word, Excel, and Outlook)
- Good verbal and written communication skills.
- An eye for detail along with excellent analytical skills.
- Strong time and people management skills.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude.
- Multilingual or bilingual proficiency preferred.
Job Type: Full-time
Pay: $52,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
Application Question(s):
- This position is fully on-site. Are you available to work full-time Monday through Friday on-site?
Ability to Commute:
- Miami, FL 33179 (Required)
Work Location: In person