Summary: Account Payable (AP) and Accounts Receivable (AR) Specialist is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. AP/AR Specialist must be able to work collaboratively with all departments, prioritizing their assigned tasks, and maintain Alpine Pacific Nut Co.’s commitment to providing quality products and services, placing emphasis on food safety and Good Manufacturing Practices (GMP).
Essential Duties and Responsibilities:
Accounts Receivable
· Prepare, process and manage accounts receivable invoices to ensure timely and accurate collections.
· Input and manage invoice entry for customers using Electronic Data Interchange (EDI)
· Reconcile customer accounts and resolve any discrepancies or issues.
· Maintain accurate records of all accounts receivable transactions.
· Monitor customer account details for non-payments, delayed payments, and other irregularities.
· Facilitate payment of invoices due by sending reminders and contacting clients as needed.
· Performs check runs.
· Processes wire transfers domestically and internationally.
· Assist with month-end closing activities related to accounts receivable.
· Collaborate with internal departments to resolve payment-related inquiries or issues.
Accounts Payable
· Review invoices, collect backup, enter data in accounting system, ensure proper coding, documentation, workflow adherence, and posting.
· Manage data entry tasks related to invoice processing.
· Ensure accurate and timely processing of invoices.
· Maintain accurate records and documentation for all invoice transactions.
· Cross reference commission, freight, and trucking invoices between GL and shipping systems.
· Communicate effectively with vendors and internal departments to resolve issues.
· Reconcile vendor statements and resolve any discrepancies. Respond to vendor inquiries regarding status, discrepancies, and accounts reconciliations.
· Maintain database with up-to-date vendor W-9 forms, addresses, and contact information.
· Manage the annual 1099 form preparation, reporting, and compliance process.
Other
· Answer incoming phone calls.
· Manage renewal and compliance of certifications related to operations
· Assist with special projects and initiatives as required.
· Receive, sort, file and retrieve forms, correspondence and documents.
· Ability to independently and analytically research to resolve issues and implement solutions.
· Willingness to cooperatively collaborate and support a team environment.
· Follow all company policies and procedures relating to safety, hygiene, and workplace conduct.
· Maintain satisfactory attendance.
· Perform other duties as assigned.
Knowledge, Skills & Abilities
- 2-3 years of experience as accounts payable/accounts receivable clerk
- Solid understanding of basic bookkeeping and accounting payable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in English and in MS Office, especially Excel
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- Strong organizational and time management skills.
- Communicate effectively verbally and in writing
- QuickBooks experience is a plus
- Ability to work independently and meet deadlines.
- Microsoft Excel: 2 years (Preferred)
- Accounts Payable: 2 years (Preferred)
- Accounts Receivable: 2 years (Preferred)
· Ability to work flexible schedules, overtime, and weekends.
· Overtime and weekend availability required during harvest season.
· Able to work with and around potential allergens: Edible Nuts.
Physical Demands: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Stand, walk kneel, stoop, bend, twist, turn, climb, reach, and overhead reach.
· Occasionally lift, push pull, and carry to 20 pounds.
· May sit for long periods of time.
· Visual acuity to perform reading and computer functions.
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Expected hours: 40 – 50 per week
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
Ability to Commute:
- Hughson, CA 95326 (Required)
Ability to Relocate:
- Hughson, CA 95326: Relocate before starting work (Required)
Work Location: In person