Research Animal Resources (RAR) is Johns Hopkins' centralized provider of veterinary medical care and research animal support. RAR is seeking an Administrative Coordinator who will play a pivotal role in providing comprehensive administrative and project support to Faculty members, Administrator, Managers, and teams.
Specific Duties and Responsibilities:
Duties include:
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Coordinate and perform administrative duties for RAR faculty members, providing confidential secretarial support, arranging conference and travel logistics, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation.
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Answer office telephone and perform day-to-day administrative activities such as taking messages and greeting guests.
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Coordinate and implement office services such as purchasing, records control, projects, and budget accounting operations.
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Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures.
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Represent RAR as appropriate in communicating professionally with faculty, administrator, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.
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Interpret operating policies of the School of Medicine and the University.
- Exercise independent judgment in the resolution of administrative problems.
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Work closely with our administration team, finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.
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Coordinate collection and preparation of financial and operations reports.
- Locate and compile information and format reports, graphs, tables, records and other sources of information.
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Assemble and categorize facts and figures for written computation and calculations.
- Assist with special events planning.
- Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
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Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
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Maintain faculty's calendar, projects, and appointment management.
- Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.
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This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Minimum Qualifications
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High School Diploma or graduation equivalent
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Three years related experience
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Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
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This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.
Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY ($53,560 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri 8:30a-5p
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Admin Research Animal Resources
Personnel area: School of Medicine