We seek an administrative assistant to join our family-owned and operated workplace. The ideal candidate is organized, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. This role is pivotal in ensuring efficient office operations and providing exceptional support across various departments.
About Our Workplace:
Working at Highlands Orchard involves collaboration, innovation, and a dedication to exceptional customer service. We are a small business with deep roots in our local community, providing a supportive and inclusive environment for employees to grow and develop their skills. Our mission is to deliver outstanding service and build strong community connections, creating a dynamic and fulfilling workplace.
Administrative Assistant Job Responsibilities:
Job Description:
-Front Desk and Customer Service: Welcome visitors, handle check-ins, answer customer inquiries, process orders, and oversee deliveries.
-Communication and Phone Handling: Take and relay messages, transfer calls, manage inquiries, and provide customer service.
-Office Maintenance and General Support: Keep the office clean and organized, manage internal communications, and update office and event calendars.
-Inventory and Supply Management: Stock and order supplies for the office, market, and bakery, and source necessary supplies for various departments.
-Data Management and Entry: Input and file records, manage new hire paperwork, and track seasonal data for items such as holiday pies and Thanksgiving turkeys.
-Payment and Reservation Handling: Send invoices, collect payments, handle event reservations, and assist with register and bakery duties during busy times.
Work Hours and Benefits:
This position offers a competitive salary based on experience. Our supportive work environment values work-life balance. Work hours will be between 7 am and 5 pm.
Administrative Assistant Skills:
-Office Software Proficiency: Familiarity with standard office platforms, such as Google Workspace and the Apple office suite
-Data Management and Entry Skills: Maintain and improve filing systems.
-Record Keeping: Accurate and detailed record management.
-Written Communication Skills: Proficiency in drafting and editing documents.
-Time Management and Multitasking: Ability to manage multiple tasks, adapt to changing priorities, work well under pressure, and navigate multiple deadlines.
-Organizational Skills: Strong attention to detail and efficiency.
-Supply Management and Inventory Control: Effective stock management and sourcing.
-Interpersonal Skills: Professional and courteous demeanor with excellent office and phone etiquette.
-Problem-Solving: Proactive approach to process improvement.
-Team Collaboration: Ability to work independently and collaboratively with others.
-Event Planning and Coordination: Experience in organizing and managing events.
Education, Experience:
- High school diploma or equivalent
- Prior administrative or customer service experience is preferred
Pay Range:
Call to Action:
If you are a proactive and organized professional looking to join a supportive and dynamic team, we encourage you to apply now by completing our online application.
Job Type: Part-time
Pay: $16.00 - $22.00 per hour
Expected hours: 15 – 40 per week
Benefits:
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed
Experience:
- Customer service: 2 years (Required)
Ability to Commute:
- West Chester, PA 19380 (Required)
Ability to Relocate:
- West Chester, PA 19380: Relocate before starting work (Required)
Work Location: In person