About Socomec Inc.
Socomec (the “Company”) was founded in 1922 and has its global headquarters in France. Socomec designs and manufactures cutting-edge B to B products and solutions within its core areas of expertise: Critical Power, Power Control & Safety, Energy Efficiency, and Energy Storage. With 10% of its annual sales revenue being reinvested into research and development, Socomec even has its very own state-of-the-art testing laboratories.
As an independent manufacturer, with 12 international manufacturing sites, Socomec is known for its innovative, high-quality products. We have grown to a global team of over 3,600 employees. Socomec is comprised of 28 subsidiary companies worldwide, with a strong and growing presence in North America. This Accounts Receivable Specialist role is located in Watertown, Massachusetts.
Learn more at www.socomec.us and www.socomec.com
About This Role
This is a full-time position for an Accounts Receivable/Payable Clerk who will play a crucial role in managing the cash flow and financial health of a company by ensuring accurate and timely processing of both payables and receivables.
This position will report to the Finance Controller of Socomec Inc. Responsibilities include, but are not limited to:
Accounts Receivable (AR) Responsibilities:
o Generating customer invoices and statements.
o Verifying accuracy of customer invoices and ensuring proper authorization.
o Recording and coding customer payments in the accounting system.
o Following up on overdue customer accounts and managing collections.
o Reconciling customer accounts and resolving discrepancies.
o Applying cash receipts to customer accounts accurately.
o Preparing AR bank reconciliations
o Investigating and resolving customer billing inquiries and disputes.
o Monitoring the AR aging report to ensure timely collection of receivables.
o Maintaining customer records and managing the customer database.
Accounts Payable (AP) Responsibilities
o Processing invoices received from vendors.
o Verifying that invoices are accurate and have appropriate authorization.
o Recording and coding invoices into the accounting system.
o Initiating and overseeing the approval process for invoice payments.
o Ensuring timely and accurate payments to vendors.
o Reconciling vendor statements and resolving discrepancies.
o Communicating with vendors regarding payment status and inquiries.
o Applying cash disbursements to vendor accounts accurately.
o Preparing AP bank reconciliations
o Managing the AP aging report to ensure timely payment of obligations.
o Maintaining vendor records and managing the vendor database.
General Responsibilities
o Reconciling AP and AR sub-ledgers with the general ledger and bank
o Assisting with month-end and year-end close processes.
o Generating financial reports related to AP/AR activities.
o Collaborating with other departments, such as purchasing, sales, and finance, to resolve issues and improve processes.
o Ensuring compliance with company policies and procedures, as well as relevant accounting standards and regulations.
o Participating in audits and providing support as needed.
o Contributing to process improvements and system enhancements related to AP/AR functions.
Qualifications, Skills & Experience
Key Attributes
· Integrity and confidentiality
· Takes initiative and takes pride in their work
· Strong customer service skills (internal and external customers alike)
· Professional written and communication skills
· Problem solving skills
· Extremely well organized and reliable
· High degree of accuracy and attention to detail
· Able to manage multiple tasks while prioritizing work load and expectations
· Exceptional follow-up, seeing tasks through to completion
· Ability to work as part of a team
· Takes ownership of issues and works alone with little or no supervision
· IT savvy and comprehends business systems and procedures
· Demonstrated ability to follow company policies and procedures.
IT / PC Skills requirements
· Utilization of Socomec Group Business Systems (ERP LN, Salesforce) – training provided
· High proficiency with Microsoft Office knowledge with emphasis on EXCEL, Word and Outlook
Experience
· 3-5 years’ professional experience working within the accounts receivable function, preferably in manufacturing or sales environment of more than $10M in revenue and B2B
· 3-5 years’ professional experience in meeting month-end/annual deadlines
· 3-5 years’ professional experience with applying of basic accounting principles, fair credit practices and collection regulations
· 1-3 years' professional experience with any ERP system
· 1-3 years’ proven experience in implementing/driving process improvement
· At least 3 years’ experience with operating spreadsheets and accounting software
· At least 1 year experience of customer service and negotiation
· Strong ability to calculate, post and manage accounting figures and financial records
Benefits
· Hybrid work environment (3 days in the office minimum) after training period is complete
· Group health benefits program
· Paid time off
· Short-Term and Long-Term Disability insurance
· Life insurance
· Company Sponsored 401(K)
· Tuition reimbursement
· Parental Leave
· Casual dress
· On-site parking
Schedule
· Monday to Friday, 8:00 AM – 5:00 PM
Location
· 9 Galen Street #120, Watertown, MA 02472
Work Authorization
· Must be legally authorized to work in the United States without company sponsorship
Working Conditions
· This role is located in professional office environment with some capability to work from remotely from home after training period is complete
Physical Demands
· Remaining in a stationary position, often standing or sitting for prolonged periods
· Repeating motions that may include the wrists, hands and/or fingers
· Sedentary work that primarily involves sitting/standing
Job Type
· Full-time, Exempt
COVID-19 considerations
We have implemented many different health and safety protocols within our workplace to respond to the COVID-19 pandemic, including the wearing of facemasks, social distancing, and enhanced sanitization measures.
Reasonable Accommodation
Socomec Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please advise in your application.
EEO Statement
Socomec Inc. is an Equal Opportunity Employer.
If you believe you have the necessary skills and experience for this job, please upload your résumé and a detailed cover letter with your salary expectations.
Please reply to this ad only, which makes it easier for us to communicate with you.
We sincerely thank all those who apply. However, only those candidates selected for an interview will be contacted.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- ERP systems: 1 year (Required)
- implementing/driving process improvement: 1 year (Required)
- accounts receivable, preferably in manufacturing or sales: 3 years (Required)
Ability to Commute:
- Watertown, MA 02472 (Required)
Work Location: Hybrid remote in Watertown, MA 02472