Join a growing, multi-location company. We are looking for an innovative, career and team oriented Office Manager/Bookkeeper. This role includes accounting/bookkeeping, sales support, showroom, and HR liasion and reports to the Company President and Controller. Previous experience as a Front Office Manager and Accounting is preferred to include expertise using MS Office, Google sheets, Quickbooks, and ERP software. This role is not a remote position.
Responsibilities
- Cost accounting, banking, billing, invoicing, A/R (collections), deposits, payables, pay applications, reconciling accounts, for our two sites with more planned in the future
- HR Liaison between employee and corporate to include pre and post hire documentation, payroll, and benefits coordination
- Sales team and customer support
- Initial review of new jobs awarded and contract support for warranty, COIs, etc.
- Manage and process contractor license renewals
- Vehicle and trailer registrations and renewals
- Manage our local phone system and coordinate with provider for service/updates
- Organize, update and maintain office processes, procedures and spreadsheets
- Coordinate copy machine service and IT service as needed
- Provide general support to customers - phone and walk in
- Maintain and update google sheets in support of the sales team and KPIs
- Support planning All Hands Meetings and Holiday parties as needed
- Answer phones; provide in house call training
- General admin support
- Setting up travel
Skills
- Proven experience as an Front Office Manager and/or Accounting
- Supervisory experience preferred
- FL Notary public preferred
- Expert in Quickbooks and an ERP software (we use Vision by Davisware) to include MS Office Suite, Google Mail, Calendar, and Google Sheets
- Hands-on experience with office machines (e.g. fax machines, copiers, printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Previous experience managing direct reports is a plus
- Experience in a construction field is required
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A great attitude
- Associate or Bachelor's degree is preferred
Achieving and optimizing customer satisfaction is key in our business and our Core Values are critical to having the right culture, to include Integrity, Adaptability, Empathy, Teamwork and Effective Communication. We want team members to grow and feel a part of something by meeting the needs of our community and customers. We support the local chambers, rotary club, and charities to help create a safe, stronger and healthier community. It's the simple things we can do and being intentional in what we do each day. Our company is growing through acquisitions, mergers, as well as organically and sometimes company needs requires extra effort. If you have a sense of urgency and drive to get things done, then this environment may suit you. If you have the skills and experience and our culture fits with your desires, then we want to speak with you. Starting salary begins at $45,760 per year but will be higher for the right individual based on experience and education. Note that this is not a remote position.
Job Type: Full-time
Pay: From $45,760.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Application Question(s):
- Do you have experience within the construction or home services industry? If so, how many years?
Education:
Experience:
- ERP systems: 3 years (Preferred)
- Accounting: 3 years (Required)
Ability to Relocate:
- Valparaiso, FL: Relocate before starting work (Required)
Work Location: In person