F8 is a technology support consulting firm in North NJ is seeking to hire a BILLING SPECIALIST to support the company in optimizing our financial transactions and systems by performing reconciliation of financial accounts. This role will works closely with upper management to manage the company finances, including acting as the main point of contact for finances for clients and staff, collecting debts, generating invoices, and financial reporting. The ideal candidate is an organized, detail-oriented team player who welcomes the challenges of a fast-paced environment and has rich experience in handling a wide range of bookkeeping responsibilities.
COMPENSATION
Salary of $48,000-$50,000 with medical, dental, paid holidays, paid time off, 401(k), etc. 95% remote.
WHAT YOU WOULD DO
- Manage accounts receivable processes to ensure aging is up to date, including contacting clients with overdue accounts, both by phone and e-mail, to ensure timely payments on open invoices, consistent follow ups with customers on past due accounts, investigating delinquencies and encourage and arrange plans for timely payments, credits and collections are applied properly, uncollectible amounts are accounted for, and miscellaneous differences are cleared
- Answer client inquiries regarding billing questions and disputes surrounding payment history
- Assist with accounts payable processes, including review of invoices for appropriate documentation prior to payment, executing monthly credit card and bank account reconciliation
- Manage payroll for part-time employees and consultants
- Perform routine financial recording tasks, including weekly financial entries and reconciliations
- Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements when preparing monthly financial reporting, entering general ledgers, and recording payments and adjustments in QBO and other accounting and CRM systems
- Work with Procurement and Purchasing to cultivating top-to-bottom consensus for financial matters between company, clients and vendors
- Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
- Provide thorough and accurate documentation of clients’ accounts through our communication channels
- Maintain SOPs for the role
QUALIFICATIONS
- High level of integrity, confidentiality and professionalism
- 5+ years of experience in bookkeeping and/or accounts receivable role with proven track record of reducing past due debts and maintaining current account balances in a portfolio with a high volume of invoices
- 5+ years of experience in Quickbooks Online and CRM
- “Team player” mentality with outstanding inter-personal and problem-solving skills
- Precise attention to detail
- Excellent communication (written and verbal) and interpersonal skills
- Strong knowledge of Microsoft Teams and Office (Excel, PowerPoint, etc)
- Extremely proactive, self-motivated, and takes intentional initiative to keep operations running smoothly
- Demonstrates high level of proficiency in dealing with multiple priorities in a demanding environment
- Flexibility and ability to adapt to the needs of a growing business
- Reliable internet and phone service from home
- Travel to North NJ approx. 1‐2/quarter
- Must become self‐sufficient within 2 months
- Travel to North NJ/NYC approx. 1-2/month
Preferred:
- Work from home experience
- Executive assistant experience
- Bachelor's Degree
Job Type: Full-time
Pay: $48,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Experience level:
Schedule:
Education:
Experience:
- Administrative experience: 5 years (Preferred)
Work Location: In person