Reports to the Executive Director. Works directly with appropriate staff. May be assigned special projects, reporting directly to the Executive Director or other designated Society representatives.
Duties - please see full list at bottom for more detail:
- Performing general banking transactions such as transfers, deposits, etc.
- Maintains accounts payables files.
- Enters all in-coming invoices in accounting system.
- Ensures invoices are paid in a timely manner and properly recorded.
- Cross-trains to support other accounting/bookkeeping activities.
- Act as a liaison between company and payroll contractor
- Assisting in the preparation of financial reports and analysis as needed
- Assisting in preparation of accurate federal, state, and local record-keeping requirements and financial documentation
Qualifications
- Previous experience in accounting, finance, or related field
- Familiarity with construction contracts and job-costing.
- Proficiency in Microsoft Office Suite
- Proficiency in accounting software (Sage50) a plus
Benefits - commensurate with hours worked:
- 2 weeks of vacation
- 11 paid holidays per year
- 15 days of paid time off
- SIMPLE IRA with 3% match
- Flexible work schedule and opportunity for some remote work
To apply, submit your cover letter and resume to Jane Fischer, Executive Director, at jfischer@heritagecenter.us.
Accounting Clerk Duties – In Full
1. Accounts Payable Management:
- Process vendor invoices accurately and in a timely manner.
- Match invoices with purchase orders and receiving documents to ensure proper authorization and documentation.
- Prepare and process payments (e.g., checks, electronic transfers) to vendors.
- Reconcile vendor statements and resolve any discrepancies or issues.
- Maintain organized records of accounts payable transactions.
2. Financial Data Entry and Reporting:
- Input financial data into accounting software with accuracy and attention to detail.
- Assist in preparing financial reports, spreadsheets, and analyses as requested.
- Ensure confidentiality and security of financial data.
3. Compliance and Documentation:
- Ensure compliance with company policies, procedures, and regulatory requirements related to accounts payable and financial transactions.
- Assist in gathering documentation and information for audits as needed, like the General Ledger, trial balance, etc.
4. Accounting Functions:
- Providing accurate and timely financial data for budgetary and financial decisions.
- Processing accounts payable and receivable.
- Maintain firm books and records in Sage50.
- Maintain bank accounts and prepare reconciliations.
- Cashflow projection and monitoring.
- Preparation of monthly reports including income statements, balance sheets and budget variance reports.
- Review and reconcile credit card transactions.
- Process employee expense reports.
- Manage relationships with external partners including banking, insurance, accounting, and payroll.
- Manage job costing for Levy and Grant-funded projects.
Job Type: Part-time
Pay: $25.00 per hour
Benefits:
- Flexible schedule
- Paid sick time
- Retirement plan
Physical setting:
Schedule:
Work Location: Hybrid remote in Springfield, OH 45502