No. 2024-17
POSTING DATE: June 13, 2024 CLOSING DATE: Until Filled
DEPARTMENT: Human Resources SALARY RANGE: $20.68- $24.34/HOUR
FLSA STATUS: Non-Exempt REPORTS TO: Human Resources Director
JOBSUMMARY: This employee will monitor and manage the County’s public records requests (Inspection of Public Records Act/IPRA requests). Ensures all incoming requests are processed timely and tracks all pending responses. Updates County’s custom templates and settings as needed within website. Communicates with IT staff as needed to address requester technical issues within the website, and clearly communicates solutions to staff and requesters as appropriate. Communicates with requesters in a professional, courteous, and IPRA-compliant manner. Composes responses to requests, and bears primary responsibility for overseeing the compilation, redaction, final review, and release of public records. Obtains necessary training to achieve literacy and fluency in all software applications necessary to review and redact any and all responsive County records. In coordination with the Human Resources Director, clearly communicates expectations to Elected Officials and Department Heads and their respective IPRA-response staff regarding each Department’s roles and responsibilities for processing public records requests. Maintains and enforces a consistent standard of quality and compliance among County staff responsible for responding to public records requests. In coordination with the Human Resources Director, provides training to County staff as necessary on topics including IPRA compliance, redaction, and IPRA best practices. Composes, maintains, updates, and distributes the County’s IPRA request protocol policies and procedures to ensure all County IPRA-response staff and their pertinent chain of command clearly understand the prescribed rules and best practices governing the County’s approach to fulfilling public records requests.
BENEFITS: Retirement, Medical, Dental, Vision and Life Insurance.
EDUCATION and/or EXPERIENCE: High School Diploma or G.E.D. Some higher education in Paralegal and/or Business-related field preferred. Knowledge of NM Inspection of Public Records Act (IPRA) preferred. Two (2) years clerical experience; records clerk or paralegal experience. Desirable Qualifications: Bachelor’s Degree in Business Administration. Knowledge of NM state law as pertaining to retention and maintenance of records. Knowledge of AVAIL WEB.
CERTIFICATION/TRAINING: Valid NM driver’s license with a good driving record.
ABILITIES/SKILLS: Must have high level interpersonal skills to handle sensitive and confidential situations. Exercises exceptional judgement and upholds impeccable sense of ethics regarding confidentiality and high sensitivity of records handled in fulfillment of IPRA requests. Instills the same in administrative support staff, and in IPRA-response staff across all County Departments. Exercises extreme discretion when particularly sensitive documents are being handled. Must be able to interact and communicate with individuals at all levels within the County. Must have excellent computer skills as well as verbal and written skills and the ability to multi-task. Must be able to prioritize projects to meet established deadlines. Must be able to work independently and with the other administrative team members.
SPECIAL NOTE: Chaves Countyis a drug-free employer. All applicants for this position will be required to pass a background check and will be subject to post offer, pre-employment drug test.
INTERESTED INDIVIDUALS APPLY AT: Required application forms are available at the County’s Job Posting Board located in the west wing of the CountyAdministrative Center or at www.chavescounty.gov. Applications may be returned to Human Resources in the County Manager Suite at Suite 180, Chaves CountyAdministrative Center, #1 Saint Mary’s Place, Roswell, NM 88203 or mailed toChaves CountyHuman Resources PO Box 1817, Roswell, NM 88202. For ADA Accommodations, please contact Human Resources at 575.624.6557.
“Equal Employment Opportunity Employer”
We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected class.
Job Type: Full-time
Pay: $20.68 - $24.34 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Education:
- High school or equivalent (Required)
Work Location: In person