The office assistant will assist the property manager at our Cocalico Place Community, a 60-unit senior apartment building located in Downtown Ephrata. This role will be promoting a quality living experience for the residents, as well, promote a positive unified working environment with the other staff. Assists the Property Manager in daily project operations. The Office Assistant must also possess excellent customer service, resident relations, occupancy, and computer skills in a timely matter.
Duties:
- Strive to establish and maintain a good relationship with the residents. Treat all residents fairly, with respect and courtesy.
- Maintain the physical well being of the facility.
- Conduct themselves in a professional and businesslike manner at all times
- Successfully work in a team dynamic.
- Assist the Community manager in administrative and computer paperwork.
- Affirm marketing strategies to fill up vacancies.
- Maintain filing and paperwork, execute invoices, log serial numbers for kitchen appliances.
- Open, read and route incoming mail. Prepare outgoing mail.
- Answer telephone and give community information to callers and route calls to appropriate staff members.
- Greet Visitors, assess the nature of business, provide tours.
- Enter maintenance work orders on online software system as reported
- Any other function deemed necessary and appropriate