Job description
Department: Administration
Reports to: Store Manager/Controller
Supervises: None
Purpose:
Performs a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel.
Process accounts payable activities including processing parts, complete goods, and all other invoices.
Responsibilities:
- Receives visitors and telephone calls ensuring these individuals are directed to the proper parties within the dealership
- Prepares bank deposits and balances cash receipts, credit cards and checks
- Records standard accounts payable and accounts receivable entries on a daily and monthly basis
- Reviews purchase orders ensuring information is accurate and submits supporting paperwork to the Accounting Department
- Picks up and distributes mail and maintains dealership files
- Drafts and types standard letters and memoranda as requested and prepares documents for distribution
- Provides administrative support to the sales, parts, and service departments at that location
- Order and maintain office supplies for the store location
- Supports human resource functions including timekeeping and safety compliance
- Enters all vendor invoices into the dealer business system
- Verifies invoices for accuracy, resolve discrepancies, ensures payment terms are followed, and calculates discounts as appropriate
- Reconciles vendor statements
- May scan all invoices and destroy or file the paper copy as appropriate
- Assists other co-workers with related tasks as necessary
Experience, Education, Skills and Knowledge:
- Solid clerical expertise
- General accounting knowledge
- Strong people and communication skills
- Excellent organizational skills
- Ability to use standard desktop load applications such as Microsoft Office
- High School degree or equivalent experience
Job Type: Full-time
Pay: DOE
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Supplemental pay types:
- Bonus opportunities
- Overtime pay
Ability to Commute:
- Cut Bank, MT 59427 (Required)
Ability to Relocate:
- Cut Bank, MT 59427: Relocate before starting work (Required)
Work Location: In person