POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
-
Answer management phones and assist with tenant needs.
-
Respond to inquiries by providing routine information and or taking and delivering messages.
-
Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
-
Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
-
Maintain inventory of office supplies and property staff directory.
-
Prepare and administer service agreements and collect certificates of insurance
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
-
Research account payable inquiries
-
Support Chief Engineer with administrative tasks as needed.
- Monitor work orders and follow up with engineering team to ensure work orders are timely completed
-
Compile, review, and process Tenant Utility Billings
- Provide management team with aged delinquency reports, and other reports, as requested.
-
Perform other miscellaneous tasks as needed/required.
POSITION REQUIREMENTS-
Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.
-
Minimum of 2 years previous commercial property management experience.
-
Experience with MRI and Yardi software, preferred.
-
General accounting experience and knowledge, including an understanding of A/P, A/R
-
Possess professional demeanor and excellent interpersonal and customer service skills.
-
Have access to reliable transportation and maintain a valid driver's license.
-
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
-
Excellent communication skills, both verbal and written.
-
Able to demonstrate strong multi-tasking skills
- Ability to work independently.
P5BuWi4eu4