Dept Number/Name: 0-1775-000 / Inst for School Comm Partnersh
College Division: Acad Affairs-Coll of Education
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $42,000 - $52,000
Position Number: 00038744
Work Flexibility: A Hybrid schedule will be offered after the 6 month probation has passed
ORGANIZATIONAL SUMMARY:
The Institute for School-Community Partnerships, Integrative Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.
POSITION SUMMARY:
The Administrative Specialist provides a range of services to the fiscal agent and its funders. The position fulfills a range of purchasing, payment, and reconciling responsibilities. Specifically, the Administrative Specialist prepares and submits requisitions for purchase orders, contracts, and payments. The position also obtains quotes for equipment and supplies, orders supplies, and maintains an inventory of equipment. Finally, the position supports p-card and reconciling functions such as completing p-card profiles and p-card request increases, and reconciling p-card transactions.
SPECIAL REQUIREMENTS:
Strong knowledge of Microsoft Office, Excel and Word programs.
Strong verbal and written communication skills.
RESPONSIBILITIES:
Prepares and submits (a) requisitions for purchase orders required for equipment and office supplies; (b) contracts for events, services, and products; (c) payment requests.
Obtains quotes, orders, and tracks delivery of computers, printers, other equipment, and office supplies for grant employees.
Maintains equipment and supply databases for grants. Formats spreadsheets and other documents necessary to organize and track ordering and shipping of equipment and supplies.
Support p-card transactions including completing p-card profiles and paperwork to issue employees a p-card, completing p-card increase requests, and reconciling p-card expenditures.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Bachelor's degree in related field or business administration, with at least four years of experience in an office, administrative, or purchasing position.
SPECIAL SKILLS/TRAINING:
Ability to type 40 to 50 wpm