Reports to: Chief Financial Officer or designee
Purpose: Under the general direction of the Chief Financial Officer (CFO) or designee, the AP/Payroll Accountant will be responsible for managing the fiscal component of all accounting processes and controls from purchase order to recording of cash disbursements for non-claim related expenditures.
Minimum Education Requirements:
- Bachelor’s degree in management, Finance, Accounting or related field from an accredited college or university.
Experience Requirements:
- Minimum of three (3) to five (5) years of experience as a AP/Payroll Accountant.
- Experience in accounts payable processes and controls.
- Excellence in organizational management with the ability to learn new and best practices.
- Capacity to adapt new technology and automation to streamline primary functions of the fiscal department.
- Experience with Business Central 365 a plus but not required.
- Analytic and decisive decision maker with the ability to prioritize and communicate with other finance and cross functional resources to achieve organizational goals and problem solving on tasks at hand.
- Commitment to quality and data-driven reporting.
- Strong written and verbal communication skills.
- Action-oriented, flexible, and innovative to enhance the AP processes and controls.
- Candidates with experience in non-profit administration are strongly encouraged to apply.
Essential Duties and Responsibilities
- Monitor all vendor contracts and supplier agreements (e.g. payor, external vendor, network agency, etc.)
- Strengthen and grow relationships with vendors and suppliers through timely payments.
- Review invoices for appropriate documentation prior to payment
- Process payments and record them into the general ledger.
- Conduct monthly review of accounts payable operations to make sure invoices and receipts are properly recorded.
- Serve as the liaison and subject matter expert to support cross functional resources in the AP/Payroll hand off and control points.
- Review general ledger to ensure accuracy of expense coding and accounts payable aging reconciliation.
- Partner with the CFO to analyze and forecast expenses and cash disbursement cash flow.
- Maintain CBC AP/Payroll fiscal policies and periodically assess the efficiency of CBC workflows and recommend changes when necessary.
- Assist in the preparation of regular accounts payable reports, document activities, and expenditures.
- Reconcile and manage monthly credit card, Verizon statements and program advance per providers.
- Responsible for managing and implementing allocations of expenditures for CFR and grant reporting.
- Maintain communication with the CFO, SVP and Managers to ensure expenses are allocated correctly.
- Cross train with accounts receivable department to serve as a backup.
- Assist the Finance department as needed.
Payroll
- Maintains payroll operations by following policies and procedures; reporting needed changes, collecting, calculating, and entering data.
- Process payroll bi-weekly using provided software, create the payroll journal entry and post in the accounting software.
- Execute ADP’s time and attendance processing and interface with payroll.
- Manage workflow to ensure all payroll transactions are processed accurately and timely.
- Perform payroll department operations, update payroll records by entering changes in exemptions, insurance coverage, garnishments, direct deposit information, savings deductions, garnishments and department/division transfers.
- Determines payroll liabilities by calculating employee federal, state income, social security taxes and employer’s social security, and unemployment payments.
- Reconcile payroll prior to transmission and validate confirmed reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Answer employee related payroll questions as needed.
- Understand proper taxation of employer paid benefits.
- Resolves payroll discrepancies by collecting and analyzing information.
- Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1099 etc.)
- Oversee and verify the information for the annual Worker’s Compensation audit with CBC’s WC vendor.
- Creates ad hoc reports out of the AP/Payroll software as needed.
- Coordinate with HR to ensure that benefit withholdings, deductions, etc. are accurate.
- Ensure that ADP prepares and submits monthly and quarterly employment statistics for the Department of Labor
- Prepare 941 reconciliations for audit review.
- Reconcile benefit contributions on a biweekly basis.
- Assist the Finance department as needed.
Miscellaneous
- Performs other duties as assigned.
Qualifications
- Proficient interpersonal skills and the ability to work with internal and external stakeholders: colleagues, members, network providers and government agencies related to AP/Payroll fiscal activities.
- Eagerness to participate in a team environment towards accomplishing shared goals.
- Exceptional competency in written, interpersonal, verbal, and computational skills to present and document records in accordance with project standards and organizational needs.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in New York, NY 10006